Guidelines for Officers and Committee Chairs
Of the
Southeastern Branch of the Entomological Society of America
(Revised February 2006)
REPRESENTATIVE TO THE GOVERNING BOARD
PAST REPRESENTATIVES TO THE ESA GOVERNING BOARD
REPRESENTATIVE TO THE CERTIFICATION BOARD
PAST REPRESENTATIVES TO THE CERTIFICATION BOARD
MEMBERS‑AT‑LARGE TO THE EXECUTIVE COMMITTEE
PAST MEMBERS‑AT‑LARGE TO THE SEB EXECUTIVE COMMITTEE
COMMITTEE ON BOARD CERTIFICATION
PAST COMMITTEES ON BOARD CERTIFICATION
PAST LOCAL ARRANGEMENTS COMMITTEES
MEETING LOCATION AND TIME COMMITTEE
ESA Award for Excellence in Integrated Pest Management
ESA Recognition Award in Entomology
ESA Distinguished Achievement Award in Teaching
ESA Distinguished Achievement Award in Extension
ESA Distinguished Achievement Award in Regulatory Entomology
ESA Recognition Award in Urban Entomology.
ESA Distinguished Service to the Certification Program Award
ESA Recognition Award in Insect Physiology, Biochemistry & Toxicology
PAST PUBLIC RELATIONS COMMITTEES
PAST STUDENT AFFAIRS COMMITTEES
Participating Members of Winning Teams
Robert T. Gast Award & Southeastern Branch Student Award
Outstanding Student Display Presentation Award
PAST STUDENT AWARDS COMMITTEES
General Charge of Responsibilities by Southeastern Branch By-Laws:
Article II, Section 2. The President shall preside at meetings of the Branch, Executive Committee, and other functions germane to the position (i.e., luncheons, banquets, etc.) and shall exercise such powers as are necessary for the direction of the Branch. In case of vacancy in the Presidency, the President‑Elect shall assume the office of President.
Article III, Section 1. The President shall appoint Branch committees, as may be needed, in accordance with procedures adopted by the Executive Committee and the membership. Standing Committees are those as outlined in the constitution. The President shall designate the chair of each Committee in accordance and compatible with Entomological Society of America Constitutional guidelines on tenure. In the case of Committees with rotational membership, the President shall appoint, in keeping with procedures adopted, members to replace those completing their term of membership on or resigning from that Committee membership. Special Committees may be established at any time by the Executive Committee or by the President. Unless specified otherwise in the By‑Laws or at the time of appointment, the term of membership on Standing or Special Committees shall be one year.
Guidelines
1. Prior to assuming the office, the President should appoint all Committee Chairs and, if possible, all Committee Members. It is suggested that the President work with each Committee Chair to formulate Committees in accordance with the constitution. Refer to last year's assignments. When the office is assumed at the meeting, make any new committee assignments and/or announcements for your year. It is particularly important to name Program and Local Arrangements Committee Chairs. Once Committee appointments are final, send a copy of Committee memberships to the Executive Committee and each Committee Member. Note the following when making committee assignments:
The entire Nominating Committee (2 University, 2 USDA, 2 Industry) must be approved by the Executive Committee prior to any announcements.
Members of the Student Affairs Committee are appointed through University Department Heads for the various states.
The Chair of the Student Affairs Committee is the representative from the state where the annual meeting will be held.
The Secretary‑Treasurer ‑ Elect or the Past Secretary‑Treasurer should be considered for membership on the Auditing Committee.
One member of the Resolutions and Auditing Committees should serve a second year as Chair for continuity.
2. Appoint an Ad Hoc Committee, composed of President‑Elect (Chair) and 4‑5 past Presidents, to develop a list of potential candidates from the Southeastern Branch for national ESA offices. (Note that Representatives to the Governing Board of ESA and Representatives to the ESA Certification Board are the responsibility of the Nominating Committee and are elected by the general membership).
This committee may also suggest nominees for Honorary Membership in ESA. In February or March, the President will be called for nominations for National Offices. Coordinate with other Branches and/or Sections to formulate the strongest backing of the candidate of choice. The SE Branch may support nominations in some years, and nominate in other years, depending upon whom the Branch owes support that year.
3. The President should write letters of condolence to members of families when word is received of a member's death. Notify: Secretary‑Treasurer, Chair of Archives Committee, and National Office.
4. Close coordination should be made with the Awards, Membership, Nominating, and especially Program and Local Arrangements Committees.
5. Make sure the Chair of the Nominating Committee knows which offices are to be filled at the Branch and National levels.
6. Assist the Program Committee Chair in formulating Southeastern Branch Symposium for the first morning's session.
7. Compose a general letter to the membership that will be mailed with the call for papers (June).
8. Provide Secretary‑Treasurer, the Executive Committee and all Committee Members with a list of Committees and Members (June).
9. Write congratulatory letters to the following SEB‑ESA award winners and ESA nominees: ESA Founder's Memorial Award, ESA Award for Excellence in Integrated Pest Management, ESA Recognition Award in Entomology, ESA Distinguished Achievement Awards in Teaching, Extension, and Regulatory Entomology, Thomas Say Award, Henry & Sylvia Richardson Research Grant, ESA Recognition Award in Urban Entomology, Kirby L. Hays Memorial Award, John H. Comstock Award, ESA Undergraduate Scholarships, Snodgrass Memorial Research Grant, Robert T. Gast & Southeastern Branch Student Award, and Outstanding Student Display Presentation Award.
10. Coordinate and work on "fine‑tuning" of details of the annual meeting with the Local Arrangements Chair and the Program Chair. A site visit is suggested (October ‑ November). This visit should include the President, Secretary‑Treasurer, and the Chairs of the Local Arrangements and Program Committees where practical. Confirm time and reservations for the site visit with the Chair of the Local Arrangements Committee. President‑Elect may attend if possible.
11. Assist Secretary‑Treasurer with formulation of a tentative SE Branch Budget for the coming year (September‑October).
12. Make sure awards plaques are ordered from the National Office ‑ coordinate with the Secretary‑Treasurer and the Chairs of Awards Committees.
13. Invite the National ESA President, the ESA Executive Director, and the Certification Board Director to the annual meeting and the Executive Committee Meeting. Inform them if they are to be given speaking slots during the opening session.
14. Provide the Secretary‑Treasurer a black‑white photo for use in the Program (September).
15. Begin preparation of agenda for the Executive Committee Meeting, Committee Chair Meeting, Preliminary Business Meeting, Awards Luncheon, and Final Business Meeting (December).
16. Coordinate with the Local Arrangements Chair the seating arrangements for the head table during the Awards Luncheon, and possibly, a special VIP table in front of the dais. Prepare name place cards for these persons. Inform them by note included with the registration materials that they will be seated at the head table. If Past Presidents are to be seated together, they should be informed.
17. Arrange the Past‑Presidents' Breakfast at the annual Branch meeting.
18. Preside over the proceedings of the Executive Committee Meeting at the Annual Meeting.
19. Notify members of the Executive Committee, all Committee Chairs, and, where appropriate, incoming Committee Chairs regarding the time and location of the Executive Committee Meeting at the beginning of the Annual Meeting.
20. Preside at the Preliminary Business Meeting, the Awards Luncheon, and the Final Business Meeting of the Annual Meeting.
21. Attend Strategic Planning Session at the National ESA Meeting.
22. Work closely with the Location and Time Committees to insure that they understand their duties and time frame and that they are functioning properly.
23. Turn over the “Kirby Hays” gavel to the incoming President.
24. Write thank you letters to all Officers and Committee Chairs.
25. If the Governing Board Representative cannot attend Governing Board Meetings, the President should attend in his/her place or authorize the President‑Elect or a past Governing Board Rep to attend.
CALL TO ORDER
1. Comments from ESA President
2. Comments from ESA Executive Director
3. Comments from ESA Governing Board Representative
4. Comments from ESA Certification Board Director
5. Reading of the Previous Year's Minutes ‑ Secretary‑Treasurer
6. Committee Reports
Local Arrangements
Meeting Location and Time (one year out)
Meeting Location and Time (two years out)
Program
Member Awards
Student Awards
Nominating
Student Affairs
Membership
Public Relations
Any Special Committee Reports
7. Treasurer's Report ‑ Secretary‑Treasurer
Budget for previous year
Proposed Budget for coming year
Registration fee for next meeting
8. Comments from President‑Elect
SEB Guidelines Update
Approval of Nominating Committee
9. Other Business Items
SEB Nominations for National Office
Other Issues as Needed
ATTACHMENT 2. Suggested Preliminary Business Meeting Agenda
1. Call to Order ‑ President
2. Welcome to ‑‑‑‑‑‑‑‑‑ ‑ Local Dignitary
3. Announcements
4. Committee Reports ‑ Committee Chairs Local Arrangements Program Public Relations Nominations
5. Message from the ESA President
6. Message from the ESA Executive Director
7. Message from the ESA Governing Board Representative
8. Message from the ESA Certification Board Director
ATTACHMENT 3. Suggested Awards Luncheon Agenda.
1. Invocation
2. Introduction of Special Guests
3. Member Awards
4. Student Awards
5. Linnaean Games Awards
6. Any other special recognitions or awards
7. Golf Tournament Awards
8. Fun Run Awards
9. Adjourn
President
Past President, Southeastern Branch
National ESA President
SEB Governing Board Representative
ESA Executive Director
SEB Secretary‑Treasurer
SEB President‑Elect
Student Awards Committee Chair
Member Awards Committee Chair
Local Arrangements Committee Chair
Linnaean Games Chair
Program Committee Chair
Any spouses or other special guests
ATTACHMENT 4. Suggested Final Business Meeting Agenda
1. Call to Order
2. Reading of the previous year's minutes ‑ Secretary‑Treasurer (Motion to Adopt)
3. Financial Report ‑Secretary‑Treasurer (Motion to Adopt)
4. Auditing Committee Report ‑ Auditing Committee Chair (Motion to Adopt)
5. Proposed Budget for Coming Year ‑ Secretary‑Treasurer (Motion to Adopt)
6. Committee Reports ‑ Committee Chairs
Local Arrangements
Membership
Resolutions
Member Awards
Student Awards
Meeting Location and Time (one year out)
Meeting Location and Time (two years out)
Any Special Committee Reports
7. Selection of Meeting site for three years out
(Motion to Accept Invitation)
8. Report of the Nominating Committee
9. Nominations for National ESA President‑Elect
10. Old Business
11. New Business
Presentation of Plaques
12. Presentation of the “Kirby Hays” gavel to the incoming President
13. Introduction of Chairs of
Local Arrangements Committee
Program Committee
Nominating Committee
Any Special Committees.
1925‑26 Hinds, W.E.
1926‑27 Sherman, F.
1926‑27 Bentley, G.M.
1927‑28 Bentley, G.M.
1928‑29 Thomas, F.L.
1929‑30 Coad, B.R.
1930‑31 Robinson, J.M.
1930‑31 Harned, R.W.
1931‑32 Harned, R.W.
1932‑33 Folsom, J.W.
1933‑34 Leiby, R.W.
1934‑35 Bilsing, S.W.
1935‑36 Lyle, C.
1936‑37 Anderson, W.E.
1937‑38 Dove, W.E.
1938‑39 Eddy, C.O.
1939‑40 Sharp, O.I.
1940‑41 Metcalf, Z.P.
1941‑42 Fenton, F.A.
1942‑43
1943‑44 Rosewall, O.W.
1944‑45 Laake, E.W.
1945‑46 Smith, C.E.
1946‑47 Gaines, R.C.
1947‑48 Isley, D.
1948‑49 Creighton, J. T.
1949‑50 Dunnam, E.W.
1950‑51 Ingram, J.W.
1951=52 Alden, C.H.
1952‑53 Cockerham, K.L.
1953‑54 Arant, F.S.
1954‑55 Bruce, W.G.
1955‑56 Young, H.C.
1956‑57 Tissot, A.N.
1957‑58 Allen, N.
1958‑59 Lincoln, C.G.
1959‑60 Guyton, F.E.
1960‑61 Becnel, I.J.
1961‑62 Smith, C.N.
1962‑63 Kowal, R.J.
1963‑64 Nettle, W.C.l
1964‑65 Newsom, L.D.
1965‑66 Alden, J.C.
1966‑67 Merkl, M.E.
1967‑68 Roussel, J.S.
1968‑69 Beckham,
C.M.
1969‑70 Morris, S.R.
1970‑71 Eden, W.G.
1971‑72 Jordan, C.R.
1972‑73 Smith, C.F.
1973‑74 Pfrimmer, T.R.
1974‑75 Hays, S.B.
1975‑76 Canerday, T.D.
1976‑77 Graves, J.B.
1977‑78 Sparks, A.N.
1978‑79 Maxwell, F.G.
1979‑80 Turnipseed, S.G.
1980‑81 Martin, D.F.
1981‑82 Paine, J.E.
1982‑83 Rabb, R.L.
1983‑84 Hays, K.L.
1984‑85 Musick, G.J.
1985‑86 Bass, M.H.
1986‑87 Allemann, D.V.
1987‑88 Wiseman, B.R.
1988‑89 Skelton, T.E.
1989‑90 Todd, J.W.
1990‑91 Mitchell, E.R.
1991‑92 Boethel, D.J.
1992‑93 Herzog, G.A.
1993‑94 Lynch, R.E.
1994‑95 Eger, J.E.
1995‑96 Herzog, D.C.
1996‑97 Williams, D.F.
1997‑98 Culin, J.D.
1998‑99 Johnson, D.R.
1999‑2000 Luttrell, R.G.
2000‑01 Guillot, F.S.
2001‑02 Lentz, G
2002-03 Sparks, B.L
2003-04 Williams, M. L.
2004-05 Mullen, G. R.
2005-06 Gardner, W.A.
General Charge of Responsibilities by Southeastern Branch By-Laws:
Article 17, Section 3. The President‑Elect shall preside at sessions or may be assigned other tasks as designated by the President and shall assume the duties of the President in the latter's absence. In case of vacancy in this office the Member‑at‑Large to the Executive Committee with the longest tenure of service on the Executive Committee shall assume the office of President‑Elect, until a President‑Elect is elected.
In case the Presidency is vacated, the President‑Elect shall automatically and immediately assume the Office of President for the remainder of the unexpired term, then serve the following term as President for which elected.
Update guidelines for the Officers and Chairs of Standing Committees. This should be done before the annual meeting so the guidelines can be given to the Committee Chairs at the annual meeting. Solicit input/update information from outgoing Officers and Committee Chairs. When you become President, pass a diskette copy of the guidelines on to the President‑Elect (preferably on IBM‑compatible word processing software such as Word Perfect).
Attend Executive Committee Meetings beginning with the first one following election.
Pick Chairs of the Meeting, Location and Time Committee, Program Committee, Member Awards Committee, Student Awards Committee, and all members of the Nominating Committee before the annual meeting in which the presidency is assumed to insure continuity and transfer of materials. See guideline #1 under the President for notes on committee assignments.
Select Chairs for the Member Awards and Student Awards Committees in the fall prior to assuming the office of President so they can begin their duties prior to the Annual Meeting.
Be aware that the Chair of the Membership Committee serves for three years.
Become familiar with the current Constitution and By-Laws. A copy can be obtained from the Secretary‑Treasurer.
Communicate with the President concerning any agreements with other Branches and/or Sections for reciprocal support of a candidate for national office from the SEB‑ESA or any other Branch or Section. Any move to support any candidate should be voted on by the membership at the last annual meeting before nomination actually occurs. in the spring. This is an item for the agenda at the final business session but should have been closely coordinated between the President and the President‑Elect.
Attend Strategic Planning Session at the National ESA Meeting.
When you assume office at the Final Business Meeting, the newly appointed Program and Local Arrangements Committees should be announced. Also, the Chair and Members of the Nominating Committee should be indicated and the Membership invited to make nominations or suggestions to the Committee Members.
General Charge of Responsibilities by Southeastern Branch By-Laws:
Article B, Section 4. The Secretary‑Treasurer shall serve as business officer for the Branch, keeping the accounts and records of the Branch. He/she will be responsible for the printing and distribution to the Branch membership of the "Call for Papers", pre‑registration forms, programs, ballots, and any other materials necessary to the business of the Branch; be in charge of pre‑registration and on‑site registration for the annual meeting; and report annually to the membership of the Branch the fiscal status of the Branch, having all accounts audited at the annual meeting by a Committee appointed by the President. He/she shall prepare an annual Branch budget for consideration first by the Executive Committee and finally by the membership at the Final Business Meeting. He/she shall furnish a suitable fidelity bond, the premium for which will be paid by the Branch, and may receive remuneration for personal expenses incurred in attending Branch meetings, subject to approval of the President. Eligibility of the incumbent for re‑election shall be limited to a second term. The election of the Secretary‑Treasurer shall take place one year in advance of the date he/she takes office. The successful candidate shall be designated Secretary‑Treasurer‑Elect during the year following election.
Guidelines
I. Initial Duties of the New Secretary‑Treasurer
A. Set up bank accounts for the General Fund and Reserve Fund (if necessary). Excess General Funds and the Reserve Fund should be kept in a high‑interest bearing account(s). Arrange for alternative signature authority.
B. Become familiar with the bookkeeping procedures and update these procedures for greater efficiency whenever possible.
C. Contact a local insurance agent and purchase a Fidelity Bond that will be paid by the Branch. The Bond indemnifies you against the direct loss of any money through acts of fraud, dishonesty, forgery, etc. committed by you.
D. Set up the Branch files. The most frequently used files are: Constitution. and By‑Laws, Proceedings of past meetings, Executive Committee minutes, General correspondence, Hotel contracts, Past programs, Treasurer's reports, Committee guidelines. Maintain past information for only the past 2‑3 years. Before discarding any records, make them available to the Historian of the Archives Committee.
E. Purchase bulk rate mailing permit (ca. $50) and establish a bulk rate mailing account at a local post office (annual fee ca. $30), or cooperate with the printer to subcontract mailings.
F. Pay any outstanding bills as approved in the budget. Before expending Branch funds on any unbudgeted item, secure authorization of the Executive Committee through the President.
G. Maintain supply of ESA logo stationary and envelopes. Provide stationary to other officers, Executive Committee Members and Committee Chairs as needed.
H. Review correspondence from the previous year and become acquainted with the general conduct of Branch business.
↑
II. Suggested Monthly Itinerary
A. March
1. Prepare the minutes of the annual meeting and send a copy to each Executive Committee member for approval. Upon approval, send a copy to the Executive Director, E.S.A. for publication in the ESA website.
2. Write letters thanking special program participants and others as instructed by the President or by Resolutions.
3. Contact the new President to determine modus operandi for the upcoming year.
4. Assist the President, if requested, in the selection of Committee Chairs and Members.
5. Complete the fiscal year financial report. Complete and mail IRS Form 990‑EZ.
6. Prepare a list of important dates and deadlines for the Branch and send a copy to each Committee Chair.
7. Work with the President, Local Arrangements Chair and Program Chair to select a printer. Contact printer and set up schedule for mailouts.
8. Notify the Gast family of the Gast Award Winner (This should be done after the conclusion of the Annual Meeting.).
9. Provide list of non‑member registrants to Membership Committee Chair for follow‑up.
1. Contact all Committee Chairs to offer assistance where possible. Inform chair about deadlines for inclusion of any materials in the mailings.
2. Send a copy of all correspondence to the President, President‑Elect, and where appropriate to the Executive Committee Members.
3. Obtain SEB members mailing labels from E.S.A. headquarters. It is best to request these in late April as it may require 3‑4 weeks before they are received. They will also provide a file diskette if requested.
C. May
1. Maintain contact with the President, Executive Committee Members, and Committee Chairs to assist where possible.
2. Check with each Committee Chair to assess progress. Encourage and assist where possible; prod where necessary. ↑
1. Remind the President when the general letter to the membership to be mailed with the call for papers is needed.
2. Remind the Program Chair when the program highlights and the call for papers are needed.
3. Inform the printer to obtain necessary Bulk Rate postal permit and stickers for the July mailing.
4. Have ca. 2000 envelopes printed by the printer showing your return address and the Bulk Rate Permit.
5. Obtain from the Local Arrangements Chair the hotel reservation forms and hotel brochures (ca. 2000 each) that will be included with the mailing.
6. All information from the Committee Chairs should be obtained by the latter part of this month if they are to be included in the mailing with the call for papers.
1. Request a new membership list from ESA headquarters that may be used for reference on those who are to receive the mailing. Only paid members will receive the mailing.
2. Prepare and mail the call for papers. This should include:
a. Cover letter from the SEB President
b. List of committees and members
c. Form for submission of titles; i.e., call for papers
d. Student Symposium Announcement
e. Hotel reservation forms and brochures
f. Map of hotel location and information on alternate hotels
g. Letter of highlights from Local Arrangements Committee
h. Associates Programs
i. Photo Salon information (if needed)
j. Pre‑registration forms
k. Program Committee information
l. Cut off date for pre‑registration
3. All materials need to be printed this month for mailing. The mailing should be completed by August 1.
1. Work with the Program Chair as necessary to assist in program planning.
2. Send $600 to 1st and 2nd place Linnaean teams for travel to national meeting.
1. Contact Local Arrangements Chair to finalize date, agenda, etc., for October site visit.
1. Attend site visit with hotel personnel, Branch President, Program Chair, Local Arrangements Chair, and others as necessary to finalize plans for the upcoming Annual Meeting.
2. During the site visit, finalize the program, room assignments for the meeting rooms, and equipment needs with the Local Arrangements Chair. Plan an appropriate location for the Registration Desk and arrange for locked storage space for use during the meeting. Also, confirm awards banquet menu, coffee break service, and mixer arrangements.
3. Meet with the hotel sales management to discuss final details. Ensure that only one name will appear on the Master Billing Account at the hotel. The Secretary‑Treasurer is the only person authorized to make charges on the account. Charges by Local Arrangements Committee should be coordinated through the Secretary‑Treasurer.
4. The following materials should be brought to the site visit:
Minutes file
Proceedings file
Constitution and By‑Laws
Correspondence file
Site selection file
Hotel file
Financial file
Budget for the upcoming meeting
5. Contact the Comstock Award winner from the SE Branch and provide information on how to get reimbursed for expenses for travel to the National Meeting.
I. November
1. Obtain a set of mailing labels from E.S.A. headquarters for the program mailing in December.
2. Contact the printer to prepare a postcard ballot for the election of new officers. The ballot will be included with the program in the second mailing and should have the return address for the Secretary‑Treasurer.
3. The Program Chair should have ca. 2000 programs printed, number to be determined by current membership list. The Secretary‑Treasurer should request 75‑100 extra copies of the program for on‑site registration, replacement of lost copies, etc.
Other items for second mailing:
Proposed Budget,
Postcard ballots for:
President‑Elect
Secretary‑Treasurer (when appropriate)
Member‑at‑Large of the Executive Committee
Biographical sketch for candidates,
Reservation forms (hotels)
Pre registration forms (meeting)
Associates Program Survey
Letter from President
Letter from Local Arrangements chair
4. Plaques for the awards and for the out‑going Branch President, Secretary‑Treasurer, and for the Chairs of the Local Arrangements and Program Committees should be obtained from E.S.A. headquarters. Ask that the same letter size and style be used if possible. Plaques should be ordered for the following (an asterisk indicates that one or two plaques may be needed). ↑
President
Outgoing Secretary‑Treasurer (every third year)
Local Arrangements Committee Chair
Program Committee Chair
Distinguished Board Certified Entomologist Award
*ESA Award for Excellence in Integrated Pest Management
*ESA Recognition Award in Entomology
ESA Distinguished Achievement Award in Teaching
ESA Distinguished Achievement Award in Extension
ESA Distinguished Achievement Award in Regulatory Entomology
*ESA Recognition Award in Urban Entomology
Southeastern Branch Outstanding Student Display Presentation Award (MS & PhD categories)
Kirby L. Hays Memorial Award
John Henry Comstock Award
Robert T. Gast Award
Southeastern Branch Student Award
Also, if additional name tag ribbons are needed, these may be obtained from the ESA headquarters.
5. Working with the President, develop a complimentary room list and mail copies to the Local Arrangements Chair and the hotel sales administrator.
1. Write to all Committee Chairs and Executive Committee Members to remind them of the two business meetings that will be held during the annual meeting, i.e. the first and last days of the meeting and send them copies of the agenda. Make sure that they know the time, room, and place of the meetings. Request that committee reports be submitted early or at least by the time of the first business meeting.
2. Mail the Annual Meeting Programs and other items in the second mailout (see November #2). These should be mailed last week of December or 1st week of January to avoid Christmas rush. Local zip codes can go third class and others should go first class bulk mail. Mail several copies of the program to the hotel personnel along with any final instructions.
3. The Branch President should invite the National ESA President, the ESA Executive Director, and the Board Certification Director to the annual meeting and the Executive Committee Meeting. The National ESA President receives a complimentary room, registration, and banquet ticket. The ESA Executive Director and Board Certification Director make their own room arrangements, but the registration fee and banquet tickets are complimentary.
4. Request that the ESA Executive Director bring the, subvention, Gast and Hayes Award money, list of deceased members, and present a report on the membership status at the national and branch levels.
5. Attend Branch Officers Meeting at National ESA Meeting.
6. Contact the National ESA office and arrange for ESA membership forms and other handouts that the National Office would like to be made available at the Branch meeting. These should be delivered prior to the meeting.
7. The following is a list of things to prepare for the meeting:
ESA Membership Applications
Receipts for pre‑registration
Extra programs
Registration forms
Name badges and inserts
Ribbons for the name badges for:
President,
Secretary‑Treasurer,
Secretary‑Treasurer Elect
President‑Elect,
Past President,
SEB‑ESA Representative to the Governing Board,
Program Chair,
Local Arrangements Chair plus 5 members or more, including the
Associates Program Chair,
Executive Committee Members‑at‑Large,
ESA President,
ESA Executive Director,
Board Certification Director.
Branch Certification Board Representative
1. Prepare a financial report for presentation at the Executive Committee Meeting and finalize books for auditing.
2. Contact the Chair of the Auditing Committee and set a time and place for auditing the books during the annual meeting.
3. Prepare a tentative budget for the upcoming year for consideration, modification, and approval at the Executive Committee Meeting. Estimate the amount that will need to be charged for registration to cover the estimated expenses. Have sufficient copies available for distribution at the Executive Committee Meeting and the Final Business Meeting.
4. Prepare an abbreviated Financial Report. Have sufficient copies available for distribution at the Executive Committee meeting and the Final Business Meeting.
5. Assist the President with the Plenary Session and the Awards Banquet wherever possible.
6. Obtain an up‑to‑date SEB membership list from ESA headquarters for possible use at the meeting.
7. Record minutes of the Executive Committee Meeting, any special meetings, final business meeting, and final Executive Committee Meeting.
8. Post the final committee reports on a bulletin board near the registration desk.
9. With the Local Arrangements Chair, carefully review the final bill from the hotel. Make sure all charges were authorized. If any were not, locate the person responsible for the charge and ask him/her to make payment to the hotel. Make sure that credit for the appropriate number of complimentary rooms is given, and that coffee and soft drink charges are for the breaks, not for some unauthorized group meeting.
10. The following is a list of items that should be brought to the meeting: Extra programs Registration forms Name badges and inserts (pre‑registered should be already prepared with registration receipt and ribbon if appropriate. Ribbons for the name badges as listed on previous page. Financial report. Financial records for auditors Cash box (lock all money in hotel safety deposit box) Cash for change (ca. $300‑400) Letterhead stationary Receipt Books Registration Form File Box Ballots . Agenda for the business meetings Minutes file Proceedings file Constitution and By‑Laws Correspondence file Site selection file Hotel file Financial file Budget for the upcoming meeting Banquet tickets Framed awards and plaques Miscellaneous supplies (staples, stapler, markers, paper, pencils, pens, scissors, thumbtacks, calculator, etc.)
11. Contact Student Affairs Committee Chair to be sure that the Linnaean Games trophy is being transported to meeting and that plaques have been ordered for winning team members and coach.
A. Circulate mailings from other ESA Branches or headquarters to the Executive Committee Members and/or appropriate Committee Chairs.
B. Serve as a clearing house for all news releases to the ESA Newsletter and American Entomologist. Also work with the Public Relations Chair on news releases.
C. Route all miscellaneous mail to appropriate Officers or Committee Chairs.
D. Provide Committee Chairs with SEB‑ESA stationary. Ask the Committee Chair to pass along unused stationary to the next Chair.
E. Prepare Branch display for display at National Meeting.
1974‑77 Turnipseed, S. G. 1988‑91 Lynch, R.E.
1977‑80 Todd, J.W. 1991‑94 Herzog, D.C.
1981‑84 Bass, M.H. 1994‑97 Luttrell, R.G.
1984‑88 Adkins, T.R. 1997‑2003 Sprenkel, R.K.
2003- Mannion C. M.
Guidelines
Attend Branch Officers Meeting at National ESA Meeting at National ESA Meeting in December following election.
Attend Branch Executive Committee Meeting prior to assuming office of Secretary‑Treasurer.
Assist Secretary‑Treasurer during Meeting prior to assuming Office of Secretary‑Treasurer. "Learn the ropes!"
REPRESENTATIVE TO THE GOVERNING BOARD
General Charge of Responsibilities by Southeastern Branch By-Laws:
Article II, Section 5. The Branch Representative to the Governing Board of the Entomological Society of America shall serve as a liaison officer between the Branch and the Entomological Society of America in the conduct of the business of the Entomological Society of America, and shall report annually to the membership of the Branch on activities of the Governing Board. In the event he/she is unable to attend meetings of the Governing Board, the President shall attend in his/her place or designate an alternate. The incumbent shall be ineligible for re‑election except to fill a vacancy in an unexpired term prior to or following his/her term of office.
Guidelines
Participate in the meetings of the Governing Board of the ESA.
Report on Governing Board activities to the SEB Executive Committee and to the Branch Membership at the Annual Meeting.
Solicit input from the SEB Executive Committee and the Branch Membership regarding issues of importance to the Branch and relay the resulting information to the Governing Board.
Inform the Branch President if you are unable to attend a Governing Board meeting.
PAST REPRESENTATIVES TO THE ESA GOVERNING BOARD
1974‑77 Pfrimmer, T.R. . 1987‑90 Kuhr, R.J.
1977‑80 Hayes, S.B. 1990‑93 Wiseman, B.R.
1980‑84 Sparks, A.N. 1993‑96 Kennedy, G.G.
1984‑87 Graves, J.B. 1996‑98 Boethel, D.J.
1998‑01 Herzog, G.A.
2001-04 Gardner, W.A.
2004- Williams, M.L.
REPRESENTATIVE TO THE CERTIFICATION BOARD
Guidelines
Report to the Branch on the activities of the ESA Certification Board.
PAST REPRESENTATIVES TO THE CERTIFICATION BOARD
1992‑1996 Jensen, R. L.
1996‑1999 Sparks, B.
1999‑2001 Harlan, D.
2002-2004 Allemann, D.
2004- Brandenburg, R.
MEMBERS‑AT‑LARGE TO THE EXECUTIVE COMMITTEE
General Charge of Responsibilities by Southeastern Branch By-Laws:
Article II, Section 6. Three Members‑at‑Large to the Executive Committee shall serve as liaisons between the Branch Membership and the Branch Executive Committee. Incumbents shall be ineligible for re‑election but may be appointed to fill a vacancy in an unexpired term following his/her term of office.
Guidelines
Keep current with Branch issues, and provide assistance to the President of SEB‑ESA as you and/or the President deem appropriate.
In case the Office of President‑Elect is vacated, the Member‑at‑Large to the Executive Committee with the longest tenure of service shall act as President‑Elect until a new President‑Elect is elected.
In the event that a vacancy occurs among the Members‑at‑Large to the Executive Committee, that vacancy will be filled for the remainder of the unexpired term by Presidential appointment. Preference should be given to members who served as Members‑at‑Large to the Executive Committee in the recent past.
Attend the Executive Committee Meetings at the beginning of the Annual Meeting and other meetings when called by the President.
PAST MEMBERS‑AT‑LARGE TO THE SEB EXECUTIVE COMMITTEE
1976‑77 Gross, H.R 1986‑87 Kuhr, R.J.
1976‑77 Todd, J.W. 1986‑88 Henry, L.G.
1977‑78 Payne, J.E. 1987‑89 Phillips, J.R
1977‑78 Pitre, H.N. 1987‑90 Sullivan, M.J.
1978‑79 Callahan, P.J. 1988‑91 Powell, J.E.
1978‑79 Mead, F.W. 1989‑92 Cobb, P.P.
1979‑80 DuRant, J.A. 1990‑91 Isenhour, D.J.
1979‑80 Nettles, W.C. 1991‑93 Hardee, D.D.
1980‑81 1991‑94 Habeck, D.H.
1980‑81 1992‑95 Williams, M.L.
1981‑82 Allen, T.C. 1993‑96 Ramaswamy, S.B.
1981‑82 Chapin, J.B. 1994‑97 Johnson, D.R.
1982‑83 Helms, T.J. 1995‑98 Carpenter, J.E.
1982‑83 Herzog, D.C. 1996‑99 Rogers, C.E. (replaced by Simmons,A.M.)
1983‑84 Clower, D.F. 1997‑00 Kring, T.J.
1983‑84 French, J.C. 1998‑01 Grant, J.F.
1984‑85 Cobb, P.P. 1999-02 Oi, F.
1984‑85 Skelton, T.E. 2000-03 Thoms, E.
1985‑86 2001-04 Mannion, C.A.
1985‑86 2002-05 Buntin, D.
2003-06 Brewer, J.W.
General Charge of Responsibilities by Southeastern Branch By-Laws:
Article III, Section 12. The Archives Committee shall consist of one member, the Historian, appointed by the President. He/she shall serve a five‑year term and shall represent the Branch on the Entomological Society of America Committee on Archives. He/she shall encourage collection and preservation of historical documents and memorabilia of entomology, stimulate an appreciation for the history of entomology and encourage scholarly studies contributing to an understanding of the historical role of entomology in American Society.
Guidelines
This Committee (person) shall be appointed in 1999, 2004, 2009, etc.
Attend the Executive Meetings at the beginning of the Annual Meeting and other meetings when called by the President.
1973‑77 Ortell, E.
1978‑87 Arant, F.S.
1987‑88 Weathersby, A.B.
1988‑94 Smith, J.W.
1994-99 Reinecke, J.P.
1999-05 Allemann, D.
General Charge of Responsibilities by Southeastern Branch By-Laws:
Article III, Section 3. The Auditing Committee shall consist of three members appointed by the President. This committee shall audit the financial records of the Secretary‑Treasurer at the time of the annual meeting. The Chair shall submit a written report for acceptance by Branch membership at the final business meeting. .
Guidelines
The sole and only purpose of the Auditing Committee is to check the financial records of the Society and to determine whether they are in order. The results of the audit are reported to the membership at the annual meeting.
The Secretary‑Treasurer‑Elect or the Past Secretary‑Treasurer should be considered for membership on the Auditing Committee.
For continuity, one member of the Auditing Committee should serve a second year as Chair.
The Chair of the Auditing Committee arranges a meeting of the Committee to audit the Secretary‑Treasurer's financial records.
The Auditing Committee may present its report as a simple written endorsement at the bottom of the Secretary-Treasurer's Financial Statement (i.e., "Audited and found correct" followed by the names and signatures of the Auditing Committee Members).. However, the status of the financial records may require a more detailed separate report.
Common sense is the basis of the audit.
a. Does the Financial Statement account for all the Society's funds?
b. Does income plus the previous balance equal disbursements plus new balance?
c. Do the amounts of disbursements (expenses) seem reasonable? And are they supported by receipts, bills, etc.?
d. Are all outstanding bills against or due to the Society paid?
e. Has the IRS Form 990 been submitted by ESA headquarters for the previous year and are there any other required tax forms which need to be prepared?
f. Is the bank holding the reserve fund paying a reasonable rate of interest compared to the current rates?
g. Are the financial records well arranged and organized?
Present report at annual business meeting.
Submit written report to Secretary‑Treasurer following annual meeting which will be published as part of Branch business in the American Entomologist (usually March or June of the following year).
1986‑87 Koehler, P.G. (Chair) Patterson, R.S. Zungoli, P.
1987‑88 Mitchell, E.R. (Chair) Williams, D.F. Chalfant, R.B.
1988‑89 Anderson, T.E. (Chair) Cooksey, L.M. Moherek, E.H.
1989‑90 McCutcheon, G.S. (Chair) Price, IF Weeks, J.R.
1990‑91 Herzog, D.C. (Chair) Manley, D.G. Henry, L.G.
1991‑92 Lambert, L. (Chair) Zungoli, P. Sorenson, K.A.
1992‑93 Zehnder, G.W. (Chair) Carpenter, J.E. Reagan, T.E.
1993‑94 Sparks, B. (Chair) Fescemyer, H.W. Guillot, F.S.
1994‑95 Guillot, F.S. (Chair) Funderburk, J.E. Lencse, R.J.
1995‑96 Lynch, RE. (Chair) Braman, S.K. Mannion, C.M.
1996‑97 Parkman, P.J. (Chair) Valles, S.M. Sprenkel, R.K.
1997‑98 Lynch, B. (Chair) Parkman, P. Lockley, T.
1998‑99 Herzog, D. (Chair) Klein, C. Parkmon, P.
1999‑00 Sullivan, M. (Chair)
2000‑01 Johnson, D.R. (Chair) Lynch, B. Guillot, F.
2001-02 Guillot, F. (Chair) Luttrell, R.
2002-03 Mannion, C. (Chair) Braman, K. Lentz, G.
2003-04 Sprenkel, R.K. (Chair) Johnson, D.R. Thomas, Ellen
2004-05 Sprenkel, R.K. (Chair) Johnson, D.R. Thomas, Ellen
2005-06 Hinkle, N. (Chair) Zungoli, P.
COMMITTEE ON BOARD CERTIFICATION
Guidelines
The elected Branch Representative to the Certification Board should serve as Chair (subject to Constitution/By‑Laws revision).
Three additional committee members will serve three‑year terms on a rotating basis (subject to Constitution/By‑Laws revision).
The major function of the Committee is to promote the Board Certification function and process of the ESA within the Branch.
Continue to sponsor Dutch Treat Luncheon/Dinner information meeting at the Annual Meeting.
Responsible for the Board Certified Entomologists Information Desk in the Registration Area.
Function as a Branch Membership Committee for the Certification Board.
Should be authorized to oversee/administer/proctor Board Certified Entomologist exams at the Annual Meeting.
Work with Program Chair to insure that sufficient continuing education credit materials are available in the Branch Meeting Program.
PAST COMMITTEES ON BOARD CERTIFICATION
1993‑94 Lambent, H.C. (Chair) Manley, D.G. Levy, R. Cilek, J.E.
1994‑95 Manley, D.G. (Chair) Levy, R. Cilek, J.E. Harlan, D.P.
1995‑96 Harlen, D.P. (Chair) Kendall, K.H. Sparks, B. Wiseman, B.R.
1996‑97 Sparks, B. (Chair) Kendall, K.H. Wiseman, B.R. Nelson, C.H.
1997‑98 Sparks, B. (Chair) Kendall, K.H. Wiseman, B.R. Nelson, C.H.
1998‑99 Sparks, B. (Chair) Nelson, C. Harlan, D. Brandenburg, R.
1999‑00 Harlan, D. (Chair) Brandenburg,R.
2000‑01 Harlan, D. (Chair) Brandenburg, R. Leppla, N.
2001-04 Allemann, D. (Chair) Leppla, N.
2005- Allemann, D. (Chair)
General Charge of Responsibilities by Southeastern Branch By-Laws:
Article III, Section 8. The Local Arrangements Committee for the meeting to be held in the next calendar year shall be composed of a minimum of six members and shall be designated from The Meeting Location and Time Committee that has been making arrangements for that meeting the previous two years. This Committee shall make all arrangements for the annual meeting the following year, including hotel and meeting room reservations, assist with on‑site registration, be responsible for movie and slide projection or other audio‑visual equipment and supervise a banquet, luncheon and/or Associate's Program if such activities are desired by the membership. The Chair shall, with the approval of the President, select the remaining members of this committee. The Chair shall also appoint, with the President's approval, the Associate's Program Committee, designating its Chair. The Chair shall submit a written report at the final business meeting summarizing Committee activity.
Guidelines
The President‑Elect at the meeting prior to his/her assuming office will select a Chair of the Meeting Location, and Time Committee from the state that would normally host the meeting (following current rotation of states) three years hence. The previous rotation and proposed rotational schedule are given at the end of this section. This appointee will become the Chair of the Local Arrangements Committee when the meeting is held in his/her state. It is important for the Chair to choose dependable people who are willing to work hard and insure that the meeting will be a success. It is a good idea to have representatives from university, government, and private industry on the committee. Also include a student. Although the committee is not formally appointed by the President until the conclusion of the previous year's Branch Meeting, it is important for at least the Local Arrangements Chair to attend this meeting to get some appreciation for all that is involved in the operation of the meeting and to obtain some practical knowledge from the experience of previous Local Arrangements Chairs.
Maintaining a close working relationship with the Program Chair is imperative. A site visit should be made in October‑November prior to the Annual Meeting by the Chair of the Local Arrangements Committee, Chair of the Program Committee, President and Secretary‑Treasurer. Contact the hotel and make arrangements for this visit. The meeting rooms are matched with the program sections and other arrangements are discussed with the hotel staff. Work with the Program Chair to confirm dates and times of the site visit. The Local Arrangements Committee Chair should become familiar with potential meeting rooms and other hotel facilities prior to the site visit. Other information on the site visit is contained in the President, Secretary‑Treasurer and Program Committee sections of these guidelines.
About two months before the meeting, the Committee should meet with the hotel staff to go over all arrangements for the meeting, visit the meeting rooms, and ask any questions about location of registration, etc. A similar meeting should be held two weeks before the meeting to tie up any loose ends.
The Local Arrangements Committee has various responsibilities. If possible, there should be a division of labor among the Committee Members. One person should be given responsibility for each of the following areas: registration desk; audio‑visual equipment; signs (the Program Chair may volunteer to arrange for signs); Linnaean Games; Associates Program; sponsors (for the mixer and for break refreshments).
The Local Arrangements Committee is responsible for insuring availability of sufficient rooms for submitted paper and symposium sessions. Beyond that, provision for the following special functions/activities must be insured. Some may overlap or be multifunctional, however, consideration must be given for each.
1. Registration Area:
3 tables for registration process with computers/printers (typewriters not preferred).
1 table for ESA National Office and Board Certification.
Message/Announcements Board.
Sufficient registration line space so that traffic flow is not obstructed.
Access to Storage Room.
2. Business Meetings
Executive Committee Meeting.
Preliminary Business Meeting/Plenary Session.
Final Business Meeting.
3. Special Functions
Poster Session Board Certification Dutch‑Treat Luncheon
Linnaean Games or Dinner (if desired)
Mixer Break Area(s)
Awards Luncheon Extra Exhibitor Space
Past President's Breakfast Special Mixer/Hospitality
4. Committee Meetings/Functions
Nominating Committee/Ballot Counting
Auditing Committee
Student Affairs Committee
Student Awards Committee
Department Administrators Meeting
Resolutions Committee
5. Other Activities
Audio‑Visual/Slide Preview
Job Placement
Public Relations/Press
Associates Program Hospitality/Assembly
Registration: The Local Arrangements Committee is responsible for volunteers to man the desk (4‑5 people for the first and second days); putting together registration packets to include restaurant information and local tourist attractions (talk to the local Convention Bureau), perhaps an item of food to give attendees a taste of the local flair; and working with the Secretary‑Treasurer to handle on‑site registration. All members of the Local Arrangements Committee should wear badge ribbons so that attendees can get quick responses to questions regarding location of meeting rooms, local restaurants and attractions, and problems with audio‑visual equipment.
Audio‑Visuals: The Local Arrangements Committee is responsible for obtaining all slide projectors, pointers, screens, timers, extension cords, etc. The Member of the Committee responsible for audio‑visual equipment makes sure that each room is set up properly with projection equipment, lights, podium light, and microphones. It should be assured that the equipment is operating properly. The university or laboratory
hosting the meeting may be able to provide projectors, extra bulbs, projector stands, extension cords, duct tape, extra slide carousels, computers, printers for registration and Caramate projectors for use in the slide preview room. The Program Chair communicates with moderators from each session that they are to arrange for their own person(s) to operate lights and the projector.
Poster/Display Sessions: Coordinate with Program Chair the rental, delivery and placement of poster boards for Display Session:
Signs: Signs are required at the registration desk, outside each paper session, outside of committee meeting rooms, and at the mixer and break refreshments to identify sponsors. Some hotels have a policy that signs cannot be taped onto doors or walls; therefore, easels should be obtained to hold the signs. There should be close liaison with the Program Chair concerning the making of signs and posting and removing of signs at the meeting site.
Linnaean Games: This requires a special setup including a number of microphones and a buzzer system. The buzzer system is owned by the Branch. This is perhaps the most difficult setup for the hotel staff and must be worked out ahead of time because the program does not usually allow enough time between the last session and the games. The Student Member of the Committee is responsible for this and should be a former team member.
Associates Program: This is difficult to arrange because the Committee is never sure how many associates or member guests will attend the meeting. Information on a tentative program maybe included in the first mailing. There should be some attempt to determine the interest in the Associates Program by including a survey and/or registration form in the first and/or second mailing.
Mixer and Break Refreshments: Usually one Committee Member is responsible for arranging for sponsors to contribute toward the cost of the mixer and break refreshments. In some cases, it might be beneficial for this person to be from industry so that contact can be made with his/her colleagues. Contacts should begin early, with follow‑up as needed. All contributions should be made in the form of a check made payable to the SEB‑ESA and should be sent to the Secretary‑Treasurer. The Secretary‑Treasurer and Committee Members can make arrangements as to who writes the letter of appreciation to the sponsors.
Finally, the Committee Chair is responsible for all meal functions, the mixer, break refreshment, and any other loose ends. This requires close coordination with the hotel staff and Program Committee Chair. Coffee and pastries should be provided during the morning break on the first two days of the meeting. Coffee, soft drinks and snacks should be provided during the afternoon break of these days. The hotel staff may agree to rearrange the leftover fresh vegetable trays and dip from the mixer and serve during the afternoon break. Similarly, pastries leftover from the morning might be reset in the afternoon.
Great care should be taken not to overspend on food and drink items. This is extremely difficult because the number of lunches, etc. must be guaranteed in advance, even before the total registration is known. Look at the attendance and consumption history of past SEB meeting mixers and use that as an estimate.
Banquet/Luncheon: Assist the President in the seating arrangements for the head table during the Banquet (luncheon), and possibly, a special VIP table in front of the dais. Prepare name place cards for these persons. Inform them by note included in registration materials that they will be seated at the head table.
General: The Committee should prepare a "welcome" memo to the Branch members which includes a map for those driving to the meeting, directions for limousine service from the airport, information on the Associates Program, etc.' Arrangements should be made with the Secretary‑Treasurer to have these and any other pertinent materials mailed with the call for papers. Chair should also secure hotel brochure and hotel reservation card/envelope for inclusion in first mailing.
At the Opening Session, the Chair of the Local Arrangements Committee will be called on to make any announcements regarding meeting locations, restaurants, Associates Program, registration, etc. The Chair will also make a .report to the Executive Committee during their meeting. A local dignitary is usually invited to welcome the members to the area at the Opening Session.
Cooperate with organizers of special functions, such as golf tournament, fun run, etc. The Local Arrangements Committee Chair should reserve a suitable location at the host hotel for the Past‑Presidents' Breakfast.
Assist the Secretary‑Treasurer in a careful review of the final meeting bill from the hotel.
PAST LOCAL ARRANGEMENTS COMMITTEES
1982‑83 Johnson, D.R (Chair) Watson, RL. Lloyd, RA. Tucker, M.C.
Musick, G.J.
1983‑84 Pollet, D.K. (Chair) Bordes, E.S. Anderson, T.E. Carner, G.R.
1984‑85 Carver, G.R (Chair) Alverson, D. Gorsuch, C.S. Grant, J.F.
Sieburth, P.J.
1986‑87 Hays, D.B. (Chair) Davis, F.M. Hatfield, L.D. Helms, T.J.
Moore, S.T. O'Leary, PR
1987‑88 Kuhr, R.J. (Chair) Brandenburg, R.L. Southern, P.S. DeAngelis, J.D.
Wilson, K.G. Dickerson, W.A. Suggars, A.L.
1988‑89 Yanes, J. (Chair) Gerhardt R.R Bidlack, D.S. Caron, RE.
Cooper, M.E.
1989‑90 Habeck, D.H. (Chair) Eger, J.E. Petitt, F.L. White, A.C.
Knapp, J.L.
1990‑91 Williams, M.L. (Chair) Appel; A.G. Mack, T.P. Smith, R.H.
Braxton, W.M.
1991‑92 Leesch, J. (Chair) French, F.E. Arthur, F.H. Mullen, M.
Zettler, J.L.
1992‑93 Johnson, DR (Chair) Yearian, W.C. Watson, R. Harlan, D.P.
Bernhardt J.L. Hackworth, H.M. Studebaker, G.E.
Lorenz, G. Lencse, R.J.
1993‑94 Johnson, S.J. (Chair) Story, R Baldwin, J.L. Boyd, M.L.
Donaldson, F.S. Danka, R.G.
1994‑95 Simmons, A.L. (Chair) Roof, M. vanGiessen, W. Chapin, J.W.
Muckenfuss, A. Kahvowitz, K.
1995‑96 Collison, C.H. (Chair) Hardee, D.D. Layton, M.B. Ramaswamy, S.B.
Mauldin, J.K. Brown, RL.
1996‑97 Harper, J.D. (Chair) Walgenbach, J.F. Brandenburg, RL. Apperson, C.S.
Trexler, J. Apperson, C. O’Leary, P.F.
Allemann, D.V. Brooks, W.M. Kuhr, RJ.
Kuhr, M.
1997‑98 Grant, J. (Chair) Gerhardt, R. Parkman, P. Mannion, C.
Simmons, A. Youmans, C. Sudbrink, D.
Gibbs, M. Grant, V. Southards; H.
Southards, C.
1998‑99 Peterson, L. (Chair) Funderburk, J. Tippings, C. Eger, J.
Griffith, K. Stavisky, J. Peterson, J.
Smith, L. McPherson, S.
1999‑00 Williams, M. (Chair) Appel, A. Cupp E. Taylor, D.
Willams, C. Griggs, N. Appel, K.
2000‑01 Riley, D (Chair) Greene, J. Noblet, R Hudson, R.
Dutcher, J. All, J. Diffie, S.
McPherson, S. Young, H. Riley, A.
2001-02 Lorenz, G. (Co-Chair) French, N. Ihrig, R. Luttrell, R.
Johnson, D. (Co-chair) Greene, J. Kring, T. Shanklin, D.
Harlan, D. Lofkin, K. Studebaker, G.
Hopkins, J.
2002-03 Johnson, S. (Chair) Bagwell, R. Hammond, A. Ring, D.
Clayton, S. Hammond, L. Story, S.
Cline, A. Leonard, R. Stout, M.
2003-04 Culin, J. (Chair) Benson, E. Jackson, M. D. Zungoli, P.
Chapin, J. Simmons, A.
2004-05 Collison, C. (Chair) Williams, M.R. Catchot, A. Gore, J.
Knighten, K. Mullins, W. Mulrooney, J.
Perrigin, B. Southern, S. Collison, S.
Williams, J.
2005-06 Southern, S. (Chair) Harper, J. Bacheler, J. Abney, M.
Bertone, M. Brandenburg, R. Watson, W.
Vargo, E. Tarpy, D. Southern, L.
Wiegmann, B. O’Leary, P.
MEETING LOCATION AND TIME COMMITTEE
General Charge of Responsibilities by Southeastern Branch By-Laws:
Article III, Section 9. The two Meeting Location and Time Committees shall each consist of at least three members. The Chair of each Committee shall be appointed by the President after the final business meeting when a city in which to hold the annual meeting three years hence has been selected. The Chair of the latest Committee established shall select, with the approval of the President, at least two other members from the area of the meeting site to serve on the Committee. The Secretary‑Treasurer shall serve as an Ex‑Officio member of each Committee. A year designation shall be added to the Committee name to designate the annual meeting for which it is responsible. The duties of the Committee for the first year shall be to investigate possible meeting facilities in the city chosen for the annual meeting three years hence and to report its recommendations to the Executive Committee for action. The second year, this Committee shall negotiate a contract for the meeting facilities, choose meeting dates and report its arrangements to the Executive Committee for action. The Meeting Location and Time Committee shall function for two consecutive years after which it shall become the Local Arrangements Committee for the meeting for which it has been planning.
Guidelines
Meeting sites for the SEB‑ESA meetings are rotated among the participating states in the Branch. The location for future SEB‑ESA meetings is selected three years in advance by vote of the membership present at the final business meeting each year. Thus, at the 1993 meeting, a site or host city/state for 1996 was selected. The following guidelines describe the activities involved by the Meeting Location and Time Committee from the time the host site is selected. (The previous rotation and a proposed rotational schedule are given at the end of this section.).
Sometime in the spring, the SEB‑ESA President appoints a Meeting Location and Time Committee to review, select, and make on‑site visits to prospective hotels in the host area and work with the Secretary‑Treasurer for the SEB‑ESA in negotiating a contract and selecting a host hotel and/or meeting site. In the initial phases of site selection, the committee should contact the Chamber of Commerce, Bureau of Tourism or Convention Bureau for the areas you might be interested in holding the meetings. Many times these agencies have convention directors who can outline potential hotels and meeting facilities in the area capable of hosting your meeting. These people have the contacts and can save you lots of time and effort.
Meeting dates should be selected early in the second year to facilitate negotiations with the hotels. The process of visiting potential hotels and negotiating for the best rates may take several months. However, because some cities have a high demand for hotel rooms, the hotel should be selected about two years before the meeting so that meeting space and a block of hotel rooms may be reserved. The selected hotel will provide a brief contract that will include the number of meeting rooms needed (this may be obtained by referring to programs and/or contracts from the last few years), whether free meeting rooms are available, the size of the block of sleeping rooms set aside prior to and during the meeting, the rate for sleeping rooms (subject to inflation over the following two years), the number of complimentary sleeping rooms/rented rooms, designation for the mixer and Awards Luncheon, etc. The more details arranged in advance, the better, although many of these details can only be decided nearer the time of the meeting. The contract should, be sent to Secretary‑Treasurer who will send it to the Executive Committee for their approval. Once approved, the Secretary‑Treasurer returns the contract to the hotel.
In selecting the hotel, take care to be sure that enough meeting rooms of the proper size are available. Compare prices for the meals, break refreshments, drinks and food for the mixer, meeting rooms, sleeping rooms, etc. Many hotels do not provide audio‑visual equipment; therefore, arrangements should be made to bring in or rent projectors, screens, pointers and timers. If equipment is rented, negotiate for the best prices. Some hotels may provide AN equipment services. In this case, try to negotiate as much of this equipment in the contract as possible (on a complimentary basis).
Approximately 15 months before the meeting, the President will begin searching for a Local Arrangements Committee Chair. Often, the Chair of the Meeting Location and Time Committee will be appointed as chair of the Local Arrangements Committee or the Meeting Location and Time Committee will evolve into the Local Arrangements Committee.
Request facts and figures (for the previous year or two) of the number of people registered and pre‑registered, individual meeting attendance, consumption, and costs for mixers, breaks, luncheons, etc. from the Local Arrangements Chair.
Chair may wish to bring promotional materials from his city/state to the meeting preceding the one at which he will serve as Local Arrangements Committee Chair.
The Chair should attend the Executive Committee Meeting and the Final Business Meeting and present a brief report of Committee Activities.
The Southeastern Branch has met jointly with the National ESA in 1927, 1935, 1941, 1949, 1957, 1961, 1965, 1970, 1975, 1980, and 1985. Following 1985, we discontinued meeting jointly with the National ESA. Previous meetings were held in the different states in the years indicated as follows:
AL AR FL GA LA MS NC SC TN
1926
1930 1927 1928
1932 1931 1933 1934
1940 1939 1935 1938 1936 1942
1944
1948 1945 1947
1952 1949 1951
1957 1955 1956 1953 1954 1959
1961 1965 1960 1963 1964
1972 1970 1967 1969 1968
1978 1973 1975 1977 1974
1982 1983 1984 1980 1985 1979
1991 1993 1990 1992 1994 1987 1988 1995 1989
1999 1996 1997 1998
As the Cotton States Branch, we met in Texas in 1929, 1937, and 1941.
It would appear that the current rotational schedule might indicate the following:
2000 Alabama 2005 Mississippi
2001 Georgia 2006 North Carolina
2002 Arkansas 2007 Tennessee
2003 Louisiana 2008 Florida
2004 South Carolina
MEMBER AWARDS COMMITTEE
General Charge of Responsibilities by Southeastern Branch By-Laws:
Article III, Section 10. The Member Awards Committee shall be composed of six members appointed by the President. The Committee shall, when requested, establish selection guidelines and solicit nominees for awards to be granted by the Branch and/or the Entomological Society of America. Recipients for Branch awards will be selected by this Committee. Nominees for national awards shall be forwarded to the appropriate national awards Committee by the Branch Committee Chair. The members of each Committee shall serve a three‑year appointment on a rotational basis. The Chair shall submit a written report at the final business meeting summarizing Committee activity.
Guidelines
The President‑Elect should appoint the Chair of the Member Awards Committee in early January of the year in which they assume office and provide them with a copy of the Committee guidelines. The Chair's term will be approximately 18 months, from January prior to the Branch meeting at which they assume office, through submission of Branch nominees to the National Office in June following the Branch meeting at which they serve as Chair (i.e., the Chair for 1998 will be appointed in January 1997 and serve through June 1998.).
The Member Awards Committee is composed of six Southeastern Branch ESA members in good standing. Each Committee Member will serve a three‑year term. It is suggested that each year, the President‑Elect of the SEB-ESA and Chair of the Awards Committee select the new Chair, before the annual SEB‑ESA meeting. It is suggested that the new Chair be selected from among the two members having one year remaining to serve. Members should include representatives from‑ research (state and .federal), extension, teaching, industry, regulatory entomology, and a Board‑Certified Entomologist. The responsibility of the Chair of the Member Awards Committee is to solicit nominations and supporting documentation for the: 1) ESA Founders' Memorial Award (National ESA level only), 2) ESA Award for Excellence in Integrated Pest Management (Sponsored by Sandoz Agro, Inc.), 3) ESA Recognition Award in Entomology (Sponsored by Novartis), 4) ESA Distinguished Achievement Awards in Teaching, Extension, and Regulatory Entomology 5) Thomas Say Award (National ESA level only), 6) Henry & Sylvia Richardson Research Grant (National ESA level only), 7) ESA Recognition Award in Urban Entomology, 8) Distinguished Service to the Certification Program Award, and 9) ESA Recognition Award in Insect Physiology, Biochemistry and Toxicology.
Nominees for all award categories are solicited by the Committee Chair from all major divisions and departments of entomology, including academic and experiment station departments, and federal and industrial divisions. A copy of the latest policies as published in the American Entomologist should be included in this letter. In addition, it is suggested that this letter be circulated by the aforementioned unit leaders. Furthermore, a request for nominations should also be submitted to "Branch Briefs" for inclusion in the monthly ESA newsletter.
Note that the guidelines for the following awards allow for one or two Southeastern Branch recipients for the following awards: ESA Award for Excellence in Integrated Pest Management, ESA Recognition Award in Entomology, and ESA Recognition Award in Urban Entomology.
Suggested Timetable:
1. January 1(Year 1)
A. Branch President‑Elect appoints Committee (suggest that the Chair be selected from among members of the Committee as it adds continuity).
B. See guidelines above for suggested composition of the Committee.
2. January 1‑ February 15 (Year 1)
A. Chair corresponds with Committee Members. Establishes procedures for soliciting nominations, adopts evaluation process, adopts a selection process, etc.
B. Email request for nominations to Branch Briefs, ESA Newsletter, 10001 Derekwood Lane, Lanham MD 20706‑4876. (esa@entsoc.org)
3. May 1 (Year 1)
A. Chair prepares and sends email to unit leaders requesting nominations and providing guidelines for the awards [Refer to Bulletin 28(1):57‑61, current Membership Directory, or the ESA Homepage at http://www.entsoc.org].
B. Remind nominators that submission if SEB nominations package(s) must be made electronically to the email address if the current SEB Awards Committee Chair. For electronic submission specifications, access the site entitled, ‘ESA Awards and Honors: Electronic Submission Requirements’ at www.entsoc.org/about_esa/awards/electronic.htm.
4. July 15 (Year 1)
A. Chair prepares letter of reminder to unit leaders urging nominations and re‑stating deadlines.
5. September 1 (Year 1)
A. DEADLINE FOR SUBMISSION OF AWARD NOMINATIONS FROM MEMBERS.
B. If insufficient nominations for awards are received, the deadline may be extended by TWO WEEKS or no later than receipt by 15 SEPTEMBER.
6. September 1‑7 (Year 1)
A. Mail dossiers and scoring sheet to Committee Members with judging guidelines.
B. Advise Committee to complete judging and return scoring sheets along with dossiers by 1 OCTOBER if sufficient nominations were received by the 1 SEPTEMBER deadline.
C. In the event of only ONE nomination in a category that shall be the Branch nominee unless a consensus of the Committee fails to recommend.
7. October 15 (Year 1)
A. Advise Branch President, Member Awards Committee Members, and Branch Secretary‑Treasurer of Nominees.
B. Acknowledge ALL replies (nominations) of selected nominee. The President of the SEB‑ESA shall write a letter to each successful nominee and nominator.
C. Chair sends request from each NOMINATOR that a photograph and appropriate text (Consult a recent Branch Program for format.) of the nominee be sent to the Chair of the SEB-ESA Member Awards Committee for inclusion in the annual program. Due 1 NOVEMBER. Chair forwards materials to Program Chair.
9. January‑February (Year 1)
A. Prepare a written report to be presented at the Executive Committee meeting on the day prior to the official beginning of the meeting (usually Sunday or Monday afternoon).
B. Chair, or his designee, will present plaques to the following awards winners at the Awards Luncheon at the
Branch Meeting (SEB Secretary-Treasurer orders plaques):
Excellence in Integrated Pest Management
* Recognition Award in Entomology
Distinguished Achievement Award in Teaching
Distinguished Achievement Award in Extension
Distinguished Achievement Award in Regulatory Entomology
* Recognition Award in Urban Entomology
Recognition Award in Insect Physiology, Biochemistry and Toxicology
Distinguished Service to the Certification Program Award (Never Awarded in SEB)
* Indicates that one or two plaques may be needed
10. SEND COPIES OF ALL CORRESPONDENCE TO BRANCH PRESIDENT.
11. It is the responsibility of the Chair to submit to the Chair‑Elect ALL information relating to the operation of the Committee as follows:
1. List of past Committee Members.
2. List of current nominees and National winners.
3. Current mailing list used.
4. Copy of current Committee guidelines.
5. Copies of all solicitation letters and attachments.
6. Copy of selection criteria and/or guidelines.
12. June 15‑30 (Year 2)
A. Email ESA dossiers for each SEB Award nominee using the submission web site titled, “Nomination Submission Site ESA Awards and Honors Program” at http://www.entsoc.org/ESA-Awards/welcome.asp. Nominations must be submitted to ESA headquarters by 1 JULY. ESA headquarters requires:
1 electronic copy for the:
1 electronic copy each for the:
Recognition Award in Entomology
Distinguished Achievement Award in Teaching
Distinguished Achievement Award in Extension
Distinguished Service to the Certification Program Award
Recognition Award in Insect Physiology, Biochemistry and Toxicology
1 electronic copy each for the:
Distinguished Achievement Award in Regulatory Entomology
Recognition Award in Urban Entomology.
Re-nomination: Any candidate nominated, but not selected, may be re-nominated no more than two times within the two-year period after his/her initial submission. Nomination packages will be retained for two years by the ESA National Office. Nominators must send a letter of re-nomination to awards@entsoc.org by the nomination deadline above. Previously submitted documentation will be used for the evaluation process unless the nominator submits new or updated documents. The re-nomination e-mail must contain this additional documentation. New or updated documents must follow the electronic submission requirements.
B. ESA Founders' Memorial Award
Any ESA member may submit nominations for this award. Nomination packages must be received by the ESA National Office by October 1 of the year prior to the year the award is to be presented. The submission of nominations must be made electronically via the ESA Nomination Submission Web Site or e-mail. For details on the electronic submission requirements and submission options go to http://www.entsoc.org/about_esa/awards/electronic.htm.
ESA Award for Excellence in Integrated Pest Management
(Sponsored by Novartis)
This award recognizes and encourages outstanding contribution to applied integrated pest management in North America and U.S. possessions. The annual award consists of $1,500 and an inscribed plaque.
Eligibility. A nominee must be an ESA member and must have made outstanding contributions which have a direct relation to integrated management of arthropod pests. Special consideration will be given to independence of thought and originality. A recipient of a widely recognized scientific award will not be eligible for this ESA award unless the accomplishment cited as the basis for nomination represents new work. Previous recipients of the Integrated Pest Management Award are not eligible for future nominations.
Nominations. Each branch is to establish an Award Canvassing Committee. To assure that no outstanding candidate is overlooked, a committee from each ESA branch may submit the names of two nominees to the Awards Committee each year. The nominees selected need not be from the committee s branch but should be selected on a merit basis from a review of recently published work. Individual nominations may be made by any member of the Society, but nominations through a Branch Award Canvassing Committee are encouraged.
Award Procedures. Nominations must be accompanied by supporting data, arranged in the following format:
1. Name, date of birth, and address of the nominee
2. Academic record, including degrees, dates, and institutions only
3. Photograph (black and white, passport size)
4. Brief description of positions, specifying area of research or particular problem
5. Summary of research accomplishments
6. List of publications
7. Professional activities, including presentation of scholarly papers over last 10 years and professional society memberships
8. Other related information, including honor society memberships and other honors
9. Additional supporting information, including letters of recommendation
Five of the most relevant reprints of each candidate, s paper must accompany the nomination. These papers should be those that were published during the last three to four years and which are related to the research being considered These are essential if the candidates are to be evaluated on research quality, originality, interpretation, presentation, and impact of the results. A bibliography of these and additional articles on which the research is based should be furnished. Only published research will be accepted by the Awards Committee. Seven copies of each nomination and supporting information should be submitted to the Awards Committee, c/o Entomological Society of America, 9301 Annapolis Road, Lanham, MD 20706‑3115, by July 1.
Resubmission of a Nomination. Renominations of candidates other than award recipients are encouraged. However, nominations are not automatically extended from year to year. A formal letter of renomination must be submitted by the sponsor each year prior to the July 1 deadline if the candidate is to be considered. Previously submitted documentation will be retained by the Executive Director for one year, and only new information need be sent.
Committee Procedures. Each branch chair will designate a three‑year appointee for the Sandoz Award Committee to the chair of the Standing Committee on Awards, and these appointees will not be eligible to receive the award during the time they are on this committee. The chair will be rotated among the branches.
Members of the Awards Committee will evaluate individually the annual list of nominees by August 1. Each member submits a rank order of his evaluation to the committee chair. The three top‑ranked nominees, as averaged from the five lists, will be submitted to the committee for reevaluation. The Executive Director must be notified of the final selection by September 1.
Award Procedures at the ESA Annual Meeting. The award will be presented at the ESA Annual Meeting. The recipient is expected to be present at this meeting to receive the award.
ESA Recognition Award in Entomology
(Sponsored by Novartis Corporation)
The purpose of this award is to recognize entomologists who have made or are making significant contributions to agriculture. Novartis Corporation's Agricultural Division sponsors similar awards for six other agriculturally related associations.
The ESA recipient, along with the six award winners from the other associations, will be awarded an eight-day, all-expenses-paid trip to Europe to visit agricultural research facilities and commercial farming operations. The trip is scheduled for July. The recipient will also receive an inscribed plaque or certificate.
Eligibility. A nominee must have contributed significantly to agricultural advancement through work in the field of entomology and must be an ESA member. A recipient of a widely recognized scientific award will not be eligible unless the accomplishment cited as the basis for nomination represents new work. Previous recipients of the Novartis Award are not eligible. Re-nominations of unsuccessful candidates are encouraged.
Nominations. The nominees need not be from the branch making the nomination. Any member of the Society may make individual nominations but is encouraged to work through a branch committee.
Award Procedures. The nominations should be submitted in the following format:
1. Biographical sketch of the nominee
2. Photograph (black and white, passport size)
3. List of published papers and patents
4. Statement of the work on which the nomination is based
5. Evaluation and appraisal of the nominee's accomplishments with special emphasis on the work to be recognized by the award. This work must have been done during the preceding five-year period. Copies of the specific work should accompany-the nomination.
Six copies of each nomination and supporting information must be forwarded to the Novartis Award Committee, c/o Entomological Society of America, 9301 Annapolis Road, Lanham, MD 20706-3115, by July 1.
Resubmission of a Nomination. Nominations are not extended automatically from year to year, but re-nominations can be made by submitting a formal letter of recommendation from the sponsor prior to the July 1 deadline. Previously submitted documentation will be retained by the Executive Director for one year, and only information for the new year need be forwarded with the letter.
Committee Procedures. Each ESA branch is to establish an Award Canvassing Committee to select nominees and ensure that no outstanding candidate is overlooked. Each branch will submit the names of not more than two nominees to the Novartis Award Committee.
Members of the Novartis Award Committee will evaluate individually the annual list of nominees by August 1, with each member submitting a rank order evaluation to the committee chairman. The three top-ranked nominees, as averaged from these five lists, will be resubmitted to the committee for reevaluation. The formal selection will be forwarded to the Executive Directory by September 1.
Award Procedures at the ESA Annual Meeting. The presentation is made at the ESA Annual Meeting. The recipient is expected to be present at this meeting to receive the award.
ESA Distinguished Achievement Award in Teaching
This award, consisting of $500 and an inscribed plaque, is presented annually to the member of the Society deemed to be the most outstanding teacher of the year.
Award Procedures. Nominations should be submitted in the following format:
1. Letter of nomination
2. Letters of endorsement from professional colleagues, former students, or current students (not more than two from each)
3. Photograph (black and white, passport size)
4. Name, address, and telephone number of nominee
5. Academic record, including degrees, dates, and institutions only
6. Summary of professional activities, including teaching, research, consulting, and other professional service summaries, awards, and honors
7. Brief explanation of how the nominee excelled in performance of duties by innovations in the development of new courses, programs, and teaching methods
8. List of published books, scholarly articles, and teaching materials (identify referenced journals and enclose reprints of two most significant articles)
9. List of student organizations and scholastic fraternities that nominee served as advisor
10. Other professional responsibilities or achievements (committees or special assignments)
11. Memberships, and offices held in honor societies
12. Other activities, including community activities, church, civic clubs, service clubs, fund drives, and youth groups. Documentation of these activities must be dated and signed by the branch president or the chair of the Awards Committee.
Resubmission of a Nomination. Residual nominations will be held over for consideration in the subsequent two years. However, each branch may have only one nominee each year.
Committee Procedures. Each branch president through his Branch Awards Canvassing Committee, should submit six copies of each nomination to the National Office by July 1. The Executive Director will transmit this nomination to a special committee of the Society for judging. The committee is composed of one representative from each branch. The committee chair will notify the Executive Director of the results of the judging by September 1.
Award Procedures at the ESA Annual Meeting. The presentation is made at the ESA Annual Meeting. The winner is expected to be present at this meeting to receive the award.
ESA Distinguished Achievement Award in Extension
This award, consisting of $500 and an inscribed plaque, is presented annually to the member of the Society deemed to be the most outstanding extension entomologist of the year.
Award Procedures. Nominations should be submitted in the following format:
1. Cover page, including name and address of nominee, date (year), and name and telephone number of the chair of the branch's Awards Canvassing Committee submitting the nomination
2. Letter of nomination
3. Photograph (black and white, passport‑size)
4. Academic record, including degrees received, dates, and institutions only
5. Record of professional experience in extension, research, teaching, and related areas
6. List, of committee and special assignments
7. List of printed extension/teaching materials (publications, news articles and columns, handbooks, magazine features, visuals, radio/TV scripts)
8. List of student organizations, scholastic fraternities, and youth groups in which nominees has served in a leadership position
9. List of memberships and offices held in honors societies
10. Record of leadership and participation in professional societies
11. List of community activities (church; civic clubs, service clubs, fund drives)
12. Awards, honors, and achievements
13. Brief explanation of how individual excelled in performance of duties. Description of innovations in training, programs, methods (detail results of program efforts)
Attach letters of endorsement from professional colleagues and clientele.
Resubmission of a Nomination. Residual nominations may be held over for consideration in the subsequent two years. However, each branch may have only one nominee each year.
Committee Procedures. Each branch president, through the Branch Awards Canvassing Committee, should submit six copies of a single branch nomination to the National Office no later than July 1. The Executive Director will forward the nominations to an award committee of the Society composed of a representative from each branch for judging. The committee chair will notify the Executive Director of the results of the judging by September 1.
Award Procedures at the ESA Annual Meeting. The presentation is made at the ESA Annual Meeting, and the recipient must be present to receive the award.
ESA Distinguished Achievement Award in Regulatory Entomology
(Sponsored by American Association of Nurserymen)
The purpose of this award is to honor regulatory entomologists for their valuable contribution to American horticulture. The award, established in 1975 by the American Association of Nurserymen, consists of $500 and an inscribed plaque.
Eligibility. The nominee must have demonstrated excellent performance through innovations in insect-detection techniques, pest‑control operations, regulatory activities, and regulatory entomology training efforts. Previous recipients of this award are not eligible for future nominations. .Nominees must be ESA members.
Award Procedures. Nominations should be submitted in the following format:
1. Biographical sketch of nominee
2. Photograph (black and white, passport size)
3. Professional improvement efforts, job experience, and other professional responsibilities or achievements
4. Membership and offices held in honor societies
5. Leadership and participation in professional 'societies and awards
6. Evaluation and appraisal of nominee
7. Accomplishments with emphasis on service to American horticulture
One nomination may be submitted from each branch president through the Branch Awards Canvassing Committee, the National Plant board through its chair, the Plant Protection and Quarantine Programs Animal and Plant Health Inspection Service, and USDA through its deputy administrator. Five copies of each nomination should reach the National Office, 9301 Annapolis Road, Lanham, MD 20706‑3115 no later than July 1.
Resubmission of a Nomination. Renomination of candidates is encouraged. A formal letter of renomination must be submitted each year prior to the submission deadline. Previously submitted documentation will be retained for one year, and only new information need be forwarded with the letter.
Committee Procedures. The awards committee will be comprised of the current chair of Section Eb and the immediate past two chairs of Section Eb. The current chair of Section Eb will be the awards committee chair. The person selected will be made known to the Executive Director of the Society on or before September 1.
Award Procedures at the ESA Annual Meeting. The presentation is made at the ESA Annual Meeting. The recipient is expected to be present at this meeting to receive the award.
ESA Recognition Award in Urban Entomology
(Sponsored by S. C. Johnson’ s Wax)
The purpose of this award is to recognize and encourage outstanding extension, research, and teaching contributions in Urban Entomology., Urban Entomology‑ is defined here in its broadest sense as the study of the biology and control of arthropods found in the home or surrounding landscape. This includes structural and wood destroying pests and pests of ornamental plants, shade trees, and turf. The award consists of $1,000 and an inscribed plaque.
Eligibility. Each nominee must be a regular ESA member and have contributed significantly to the advancement of entomology through work in urban entomology. A recipient of a widely recognized scientific award will not be eligible for this award unless the accomplishment cited for nomination represents new work. Recipients of this award are not eligible for future nominations.
Nominations. Each branch will establish an Award Canvassing Committee. To assure no outstanding candidate is overlooked, the Award Canvassing Committee from each ESA branch will submit the names of two nominees to the Urban Entomology Award Committee each year. The nominees selected need not be from the committee's branch but should be chosen on a merit basis from a review of recently published work. Any member of the Society may make individual nominations. Nominations through a branch Award Canvassing Committee are encouraged.
Award Procedures. Each proposal must be accompanied by the following information:
1. Name, date of birth, and address of nominee
2. Degree received, including fields, dates, and institutions
3. Photograph (black and white, passport size)
4. Brief description of professional positions
5. Summary of accomplishments
6. List of publications
7. Professional activities, including presentation of scholarly papers (last 10 years) and memberships in professional societies
8. Other related information, including honor society memberships, and other honors
9. Additional supporting information: letters of recommendation may be included.
Five copies of each nomination and supporting information must be forwarded to the Urban Entomology Award Committee, Entomological Society of America, 9301 Annapolis Road, Lanham, MD 20706‑3115, by July 1.
Resubmission of a Nomination. Re-nomination of candidates other than award recipients is encouraged. However, nominations are not automatically extended from year to year. If the candidate is to be considered, a formal letter of re-nomination must be submitted by the sponsor each year before July 1. Previously submitted documentation will be retained by the Executive Director for one year, and only information for the new year need be forwarded with a letter of re-nomination.
Committee Procedures. The chair of the ESA Standing Committee on Awards will select members for three‑year‑terms to the Urban Entomology Awards Committee. The committee will be represented by each of the ESA branches and the chair of the committee will be one of the senior committee members. Members of the Urban Entomology Award Committee will evaluate individually the annual list of nominees by August 1, with each member submitting a ranked order of the evaluation to the committee chair. The three top‑ranked nominees, as averaged from the five lists, will be resubmitted to the committee for reevaluation. The final selection must be submitted to the Executive Director by September 1.
Award Procedures at the ESA Annual Meeting. The award will be presented at the ESA Annual Meeting. The recipient must be present to receive the award.
ESA Distinguished Service to the Certification Program Award
The purpose of this award is to encourage, recognize, and reward outstanding contributions to the ESA Certification Program and to the professionalism of entomology.
Eligibility. Nominees are required to be Board Certified Entomologists. The award is given to a nominee who has demonstrated outstanding service toward advancing professionalism in entomology.
Nominations. Individual nominations for this award may be made by any member of nonmember. Members of the Awards Committee and paid ESA staff members are not eligible to nominate or receive this award during their terms.
Award Procedures. Each letter of nomination must be accompanied by the following:
1. Name, address, and phone number of nominee
2. Academic record, including degrees received, dates, and institutions only
3. Employment record, including descriptions of positions held, employers, and years only
4. Contributions to professionalism, science, community, etc. (one‑page limit)
5. Summary of professional activities, including teaching, research, consulting, and other activities
6. Additional supporting information (two‑page limit)
7. Photograph (black and white, passport size)
Six copies of each application must be received at the Entomological Society of America, 9301 Annapolis Road, Suite 300, Lanham, MD 20706‑3115, by. July 1.
Resubmission of a Nomination. Any candidate nominated the previous year, but not selected, may be considered for the current year, s award by submitting a new cover letter and updating (if applicable) the nomination papers of the previous year.
Committee Procedures. The Awards Committee will be composed of five ESA members, one appointed from each branch, who serve rotating three‑year terms. Standard awards committee procedures will be followed. Formal selection will be forwarded to the Executive Director by September 1.
Award Procedures at the ESA Annual Meeting. The award will be presented at the ESA Annual Meeting.
ESA Recognition Award in Insect Physiology, Biochemistry & Toxicology
(Sponsored by the Rohm & Haas Company)
The purpose of this award is to recognize and encourage innovative research in the areas of insect physiology, biochemistry, and toxicology in the broad sense. The award is supported by the Rohm & Haas Company and was established in 1996. The areas of research may include development, molecular biology, genetics, defense mechanisms, and other offshoots of physiology, biochemistry, and toxicology. The annual award consists of an inscribed plaque and $1,500.
Eligibility. Each nominee must be an active member of ESA and must have contributed significantly to the advancement of basic or applied entomological research. An individual may receive this award only once.
Nominations procedure: Nominations may be made by an ESA Branch, and ESA Section, or by any individual member of ESA acting as a sponsor of the nomination. A nominee need not be a member of Section B, but the research forming the basis of the nomination must fall within the broad range of Section B research.
Each nomination must include the following:
1. Name, date of birth, and address of nominee
2. Brief description of degrees and professional positions
3. Photograph (black and white, passport size, for ESA Newsletter)
4. Professional activities including memberships in professional and honorary societies, honors received, and a list of publications
5. Summary of professional accomplishments supporting the nomination
6. Four (4) letters of recommendation
Resubmission of a Nomination. Renomination of candidates other than award winners is encouraged. Please note that nominations are not automatically extended to subsequent years. If a candidate is to be reconsidered, a formal letter of renomination must be sent by the sponsor before July 1. Previously submitted documentation will be retained by the ESA office for one year and only new information need be forwarded with a renomination for the year following the original nomination. After that, an entire new packet must be assembled and submitted.
Committee Procedures. The Committee will consist of five members, three from Section B, one from Section C, and one from Section D. Committee members will be selected by their respective sections, will serve three‑year terms and should represent a variety of the subdisciplines which are eligible for the award. Committee members from Section B will serve staggered three‑year terms, the last year of which will be as Chair of the Committee. Nominations must be submitted to the ESA office by July 1 of each year. Each member of the Committee will individually evaluate the nominees by August 1. The Committee will have a conference call to discuss the nominations and will notify the ESA office of its decision by September 1 of each year. If no qualified candidate is available, there will be no award recipient for that year.
Award Procedures at the ESA Annual Meeting. The award will be presented at the Plenary Session of the Annual Meeting of ESA.
ESA AWARD FOR EXCELLENCE IN INTEGRATED PEST MANAGEMENT
CANDIDATE:
CATEGORY RATING
1. SIGNIFICANCE OF RESEARCH CONTRIBUTION
ON WHICH NOMINATION IS BASED
2. QUALITY OF RESEARCH
3. ORIGINALITY OF RESEARCH
4. IMPACT OF RESEARCH ON ENTOMOLOGY
5. PUBLICATION RECORD
6. ACTIVITY IN PROFESSIONAL SOCIETIES
CUMULATIVE TOTAL:
RATE CANDIDATE ON A SCALE OF 1 TO 5 (1 = POOR; 5 = OUTSTANDING) IN EACH CATEGORY. THE NOMINEE WITH THE HIGHEST CUMULATIVE TOTAL WILL BE THE AWARDEE.
EVALUATION FORM
ESA RECOGNITION AWARD IN ENTOMOLOGY
CANDIDATE:
CATEGORY RATING
1. SIGNIFICANCE OF CONTRIBUTION TO AGRICULTURE
ON WHICH NOMINATION IS BASED
2. QUALITY OF RESEARCH, EXTENSION OR OTHER CONTRIBUTION
3. ORIGINALITY
4. IMPACT OF CONTRIBUTION ON AGRICULTURAL ENTOMOLOGY
ENTOMOLOGY
5. PUBLICATION RECORD
6. ACTIVITY IN PROFESSIONAL SOCIETIES
CUMULATIVE TOTAL:
RATE CANDIDATE ON A SCALE OF 'l TO 5 (1 = POOR; 5 = OUTSTANDING) IN EACH CATEGORY. THE NOMINEE WITH THE HIGHEST CUMULATIVE TOTAL WILL BE THE AWARDEE.
EVALUATION FORM
ESA DISTINGUISHED ACHIEVEMENT AWARD IN TEACHING
CANDIDATE:
CATEGORY RATING
1. SIGNIFICANCE OF TEACHING CONTRIBUTION
ON WHICH NOMINATION IS BASED
2. QUALITY OF TEACHING METHODS
3. ORIGINALITY OF TEACHING METHODS
4. IMPACT OF TEACHING ON ENTOMOLOGY
5. PUBLICATION RECORD
6. ACTIVITY IN PROFESSIONAL SOCIETIES
CUMULATIVE TOTAL:
RATE CANDIDATE ON A SCALE OF 1 TO 5 (1 = POOR; 5 = OUTSTANDING) IN EACH CATEGORY. THE NOMINEE WITH THE HIGHEST CUMULATIVE TOTAL WILL BE THE AWARDEE.
EVALUATION FORM
ESA DISTINGUISHED ACHIEVEMENT AWARD IN EXTENSION
CANDIDATE:
CATEGORY RATING
1. SIGNIFICANCE OF EXTENSION CONTRIBUTION
ON WHICH NOMINATION IS BASED
2. QUALITY OF EXTENSION PROGRAMS
3. ORIGINALITY OF PROGRAMS
4. IMPACT OF EXTENSION PROGRAMS ON ENTOMOLOGY
5. PUBLICATION RECORD
6. ACTIVITY IN PROFESSIONAL SOCIETIES
CUMULATIVE TOTAL:
RATE CANDIDATE ON A SCALE OF 1 TO 5 (1 = POOR; 5 = OUTSTANDING) IN EACH CATEGORY. THE NOMINEE WITH THE HIGHEST CUMULATIVE TOTAL WILL BE THE AWARDEE.
EVALUATION FORM
ESA DISTINGUISHED ACHIEVEMENT AWARD IN REGULATORY ENTOMOLOGY
CANDIDATE:
CATEGORY RATING
1. SIGNIFICANCE OF REGULATORY CONTRIBUTION
ON WHICH NOMINATION IS BASED
2. QUALITY OF REGULATORY CONTRIBUTIONS
3. ORIGINALITY
4. IMPACT OF CONTRIBUTIONS ON ENTOMOLOGY
5. PUBLICATION RECORD
6. ACTIVITY IN PROFESSIONAL SOCIETIES
CUMULATIVE TOTAL:
RATE CANDIDATE ON A SCALE OF 1 TO 5 (1 = POOR; 5 = OUTSTANDING) IN EACH CATEGORY. THE NOMINEE WITH THE HIGHEST CUMULATIVE TOTAL WILL BE THE AWARDEE.
EVALUATION FORM
ESA RECOGNITION AWARD IN URBAN ENTOMOLOGY
CANDIDATE:
CATEGORY RATING
1. SIGNIFICANCE OF URBAN ENTOMOLOGY CONTRIBUTION
ON WHICH NOMINATION IS BASED
2. QUALITY OF CONTRIBUTIONS
3. ORIGINALITY OF CONTRIBUTIONS
4. IMPACT OF CONTRIBUTIONS ON URBAN ENTOMOLOGY
5. PUBLICATION RECORD
6. ACTIVITY IN PROFESSIONAL SOCIETIES
CUMULATIVE TOTAL:
RATE CANDIDATE ON A SCALE OF 1 TO 5 (1 = POOR; 5 = OUTSTANDING) IN EACH CATEGORY. THE NOMINEE WITH THE HIGHEST CUMULATIVE TOTAL WILL BE THE AWARDEE.
EVALUATION FORM
ESA AWARD FOR EXCELLENCE IN INSECT PHYSIOLOGY,
BIOCHEMISTRY & TOXICOLOGY
CANDIDATE:
CATEGORY RATING
1. SIGNIFICANCE OF RESEARCH CONTRIBUTION
ON WHICH NOMINATION IS BASED
2. QUALITY OF RESEARCH
3. ORIGINALITY OF RESEARCH
4. IMPACT OF RESEARCH ON ENTOMOLOGY
5. PUBLICATION RECORD
6. ACTIVITY IN PROFESSIONAL SOCIETIES
CUMULATIVE TOTAL:
RATE CANDIDATE ON A SCALE OF 1 TO 5 (1 = POOR; 5 = OUTSTANDING) IN EACH CATEGORY. THE NOMINEE WITH THE HIGHEST CUMULATIVE TOTAL WILL BE THE AWARDEE.
1983 N. P. Tugwell AR, Fayetteville
1984 D. A. Dame FL, Gainesville
1985 A. L. Hopkins SC, Florence
1986 R. C. Axtell NC, Raleigh
1987 R. C. Axtell NC, Raleigh
1988 J. G. Leesch GA, Savannah
1989 J. W. Snow GA, Byron
1991 R. T. Mayer FL, Orlando
1992 W. J. Schroeder FL, Orlando
1993 J. W. Todd GA, Tifton
1994 H.N. Pitre MS, Mississippi State
1995 [Candidate from 1994 resubmitted to synchronize SEB with National Society]
1996 F. M. Davis MS, Mississippi State
1997 G. G. Kennedy NC, Raleigh
1998
1999
2000 D. D. Hardee MS, Stoneville
2001
2002 J. W. Van Duyn NC, Raleigh
2003
2004 L.D. Foil LA, Baton Rouge
1983 V. R. Coleman GA, Athens
1984 H. C. Ellis GA, Tifton
1985 J. W. Van Duyn NC, Raleigh
1986 J. W. Van Duyn NC, Raleigh
1988 C. S. Gorsuch SC, Clemson
1989 P. P. Cobb AL, Auburn
1990 J. B. Kissam SC, Clemson
1991 F. A. Johnson FL, Gainesville
1992 W. R. A. Lambert GA, Tifton
1993 P. G. Koehler FL, Gainesville
1994 P .S. Southern NC, Raleigh
1995 [Candidate from 1994 resubmitted to synchronize SEB with National Society]
1996 R. L. Brandenburg NC, Raleigh
1997 J. F. Walgenbach NC, Fletcher
1998 J. Bacheler NC, Raleigh
1999 D. Pollet LA, Baton Rouge
2000 M. R. Williams MS, Mississippi State
2001 R. H. Smith AL, Auburn University
2002 K. A. Sorenson NC, Raleigh
2003 S. J. Toth, Jr. NC, Raleigh
2004 E.P. Benson NC, Raleigh
2005 D.R. Ring LA, Baton Rouge
1983 H. B. Jackson SC, Clemson
1984 H. B. Jackson SC, Clemson
1985 J. D. Coley MS, Starkville
1986 L. H. Senn SC, Clemson
1991 H. M. Singletary NC, Raleigh
1992 [No nominations this year]
1993 [No nominations this year]
1994 W.A. Dickerson NC, Raleigh
1997 T. N. Hardy LA, Baton Rouge
1998
1999
2000
2001
2002
2003
2004 M.L. Grodner LA, Baton Rouge
1984 H. W. Chambers MS, MS State
1985 R. W. Matthews GA, Athens
1986 J. H. Oliver, Jr. GA, Statesboro
1987 J. R. Strayer FL, Gainesville
1988 T. J. Riley LA, Baton Rouge
1989 G. R. Mullen AL, Auburn
1990 M. V. Meisch AR, Fayetteville
1991 [No nominations this year]
1992 C. G. Wright NC, Raleigh
1993 J. N. All GA, Athens
1994 J.D. Culin SC, Clemson
1995 [Candidate from 1994 resubmitted to synchronize SEB with National Society]
1996 D.W. Hall FL, Gainesville
1997 K. E. Espelie GA, Athens
1998 R. J. Kuhr NC, Raleigh
1999 [No nomination this year?]
2000 J.T. Ambrose NC, Raleigh
2001 J.W. Brewer AL, Auburn University
2002 J. R. Meyer NC, Raleigh
2003 J. F. Grant TN, Knoxville
2004 C.E. Sorenson NC, Raleigh
2005 P. Zungoli SC, Clemson
1983 J. R Phillips AR, Fayetteville
1984 G. G. Kennedy NC, Raleigh
1985 R. E. Bry GA, Savannah
1986 M. L. Laster MS, Stoneville
1987 J. B. Graves LA, Baton Rouge
1988 J. C. Moser LA, Pineville
1989 B. R. Wiseman GA, Tifton
1989 J. B. Graves LA, Baton Rouge
1990 J. H. Tumlinson FL, Gainesville
1991 S. S. Quisenberry LA, Baton Rouge
1992 T. E. Reagan LA, Baton Rouge
1993 R. C. Axtell NC, Raleigh
1994 [No nominations this year]
1995 [Candidate from 1994 resubmitted to synchronize SEB with National Society]
1996 F. Gould NC, Raleigh
1997 G. Zehnder AL, Auburn
1998 B. M. Shepard SC, Charleston
1999 R. G. Luttrell MS, Mississippi State
2000 D.C. Steinkraus AR, Fayetteville
2001 D. M. Jackson SC, Charleston
2002 D. J. Schuster FL, Bradenton
2003 [No award presented]
2004 R.E. Stinner NC, Raleigh
2005 J.F. Walgenbach NC, Raleigh
1990 R. D. Oetting GA, Griffin
1991 C. G. Wright NC, Raleigh
1992 R. S. Patterson FL, Gainesville
1993 A.G. Appel AL, Auburn
1994 H.L. Collins MS, Gulfport.
1995 [Candidate from 1994 resubmitted to synchronize SEB with National Society]
1996 A.G. Appel AL, Auburn
1997 [No nominations this year]
1998 D. Williams FL, Gainesville
1999 C. Schal NC, Raleigh
2000 [No award presented]
2001 Nan‑Yau su Fl, Ft. Lauderdale
2002 R. L. Brandenburg NC, Raleigh
2003-04 [No award presented]
2005 E.P. Benson SC, Clemson
1999 S. B. Ramaswamy MS, Mississippi State
2000 A.C. Cohen MS, Mississippi State
2001 R.M. Roe NC, Raleigh
2002-04 [No award presented]
2005 C. Schal NC, Raleigh
1986-87 Riley, T.J. (Chair) Campbell, W.V.. Hay, S.B. Henry, H.M.
Mitchell, E.R. Pfrimmer, T.R. Phillip, J.R.
Smith, R.H.
1987‑88 Norment, B. (Chair) Pless, C.D. VanDuyn, J.W. Harlan, D.
Lewis,W.J. Strayer, J.R Foil, L.D.
1988‑89 Harlan, D. (Chair) Lewis, W.J. Strayer, JR. Foil, L.D.
Henry, L.H. Johnson, D.R. Patterson, K.
1989‑90 Foil, L.D. (Chair) Lewis,.W:J. Strayer, J.R. Henry, L.H.
Johnson, D.R. Patterson, K. Hardee, D.D.
Singletary, H.M.
1990‑91 Patterson, K. (Chair) Henry, L.H. Johnson, D.R Hardee, D.D.
Singletary, H.M. McVay, J.R. Habeck, D.H.
1991‑92 Hardee, D.D. (Chair) Singletary, H.M. McVay, J.R. Habeck, D.H.
Majure; K. McPherson, R.M.
1992‑93 McVay, J.R. (Chair) Habeck, D.H. Majure, K. McPherson, R.M.
Dickerson, W.A. McKibben, G.
1993‑94 McPherson, R.M. (Chair) Majure, K. Dickerson, W.A. McKibben, G.
Gorsuch, C.S. Mullen, G.R.
1994‑95 Dickerson, W.A. (Chair) McKibben, G. Gorsuch, C.S. Mullen, G.R.
Brown, S.L. Johnson, S.J.
1995‑96 Gorsuch, C.S. (Chair) Mullen, G.R. Brown, S.L. Johnson, S.J.
Highland, H.B. Reagan, T.E.
1996‑97 Johnson, S.J.(Chair) Brown, S.L. Highland, H.B. Reagan, T.E.
Burns, E: Vail, K.M.
1997‑98 Reagan, E. (Chair) Highland. B. Burris, E. Vail, K.
Felton, G. Leibee, G.
1998‑99 Burris, E. (Chair) Vail, K. Felton, G. Leibee, G.
Brown, S. Seward, R.
1999‑00 Leibee, G. (Chair) Felton, G. Brown, S. Seward, R.
Shepard, M. Streett, D.
2000‑01 Leibee, G. (Chair) Mascarenhas, R.Seward, R. Prowell, D.
Streett, D. Shepard, M.
2001-02 Streett, D. (Chair) Apperson, C. Mascarenhas, R. Shepard, M.
Mannion, C. Prowell, D.
2002-03 Powell, D. (Chair) Apperson, C. Mannion, C. Roberts, P.
Johnson, D. T. Mascarenhas, R.
2003-04 Johnson, D.T. (Chair) Apperson, C. Mannion, C. Roberts, P.
2004-05 Johnson, D.T. (Chr) Roberts, P. Hodges, A. Toth, S.
Brewer, W. Murphee, C.S.
2006-06 Hodges, A. (Chair) Toth, S. Brewer, W. Murphee, C.S.
General Charge of Responsibilities by Southeastern Branch By-Laws:
Article III, Section 5. The Membership Committee shall consist of one member from each state and one member from outside the continental limits of the U.S., each appointed by the President. Appointments, including the Chair, shall be for a three‑year term. Terms shall be arranged such that no more than four members are appointed in any one year. The Chair shall serve as a member of the Entomological Society of America Committee on Membership. The Branch Committee shall actively solicit new members for the Branch, and new members and sustaining associates for the Entomological Society of America The Chair shall submit a written report at the final business meeting indicating the number of new members and shall review current Branch membership by State.
Guidelines
The Chair of the Membership Committee shall be appointed for a three‑year term and shall serve as Southeastern Branch member on the Membership Committee of the Entomological Society of America. This appointment is made by the President assuming office at Annual Meetings in 1999, 2002, and 2005. The term begins in July and terminates in June. The committee shall consist of at least ten members, with members representing each of the nine Branch states and one representing areas outside the continental limits of the U.S., and a wide range of entomological interests; an additional student member is optional.
The Membership Committee is responsible for all phases of membership development and retention, and will utilize as a guide the "Guide for ESA Membership Committees," developed by the Membership Committee of the Entomological Society of America. The Committee will work closely with the National Committee, and with the National Headquarters, to solicit ideas, information, brochures, membership lists, application forms, etc., to increase the membership of the branch. Active recruitment of new members requires dissemination of applications and information about the Society, working with institutions such as other entomological societies, National Pest Control Association, universities, colleges and experiment stations, government organizations, and industries where entomologists are employed.
The Chair of the Membership Committee should attend Executive Committee Meeting at the beginning of the Annual Meeting and present a brief report of Committee activities.
Suggested Monthly Itinerary:
A. February
1. Obtain Southeastern Branch membership lists for checking registration at Southeastern Branch meeting. Assist person in charge of registration at the branch meeting with checking both pre-registered and non‑pre-registered people at the meeting.
B. March
1. After the Southeastern Branch Meeting, obtain list of nonmember registrants from Secretary-Treasurer. Within one month of meeting send invitation to join ESA.
2. Obtain lists of potential entomology graduates from department heads (including biology and zoology departments). Follow up with personal contact by appropriate Branch Membership Committee Member to recruit the graduating entomologists who are not members.
C. April
1. Obtain an updated list of delinquent members from the Director of Membership Services and follow up with personal contact by letter or telephone.
2. Send a report of Branch Membership Committee activities to Chair of ESA Membership Committee for inclusion in the Membership Committee Report to the Governing Board due at the National Office by 1 June.
D. May
1. Solicit membership and employment lists of state organizations and societies, federal/state agencies, industry, other professional organizations, affiliated societies, and universities.
E. June
1. Act on membership and employment lists obtained in May; send letter of invitation to join ESA to individuals who are not members.
F. September
1. Contact department heads, including small colleges and biology/zoology departments, to obtain lists of graduate and undergraduate students in entomology.
2. Obtain listing of ESA student members from the Director of Membership Services to check against lists of .students obtained from various departments. Develop a list of nonmember entomology students.
3. Obtain an updated list of delinquent members from Director of Membership Services and follow.up with personal contact by letter or telephone.
G. October
1. Act on nonmember entomology student lists obtained in September; send letter of invitation to join ESA to students who are not members.
2. Send the prospective member lists to the Director of Membership Services so letters of invitation to join ESA can be sent to nonmembers.
H. December
1. Attend ESA Membership Committee Meeting at ESA Annual Meeting.
1982‑83 Lambert, L. (Chair) Williams, M.L. Todd, J.W. White, A.C.
Adkins, T.R. Reagan, T.E. Yearian, W.C.
Caron, R.E. Moore, H.B. Luttrell, R.G.
1983‑84 Lambert, L. (Chair) Williams, M.L. Dutcher, J.D. Shankland, D.L.
Kissam, J.B. Foil, L.D. Yearian, W.C.
Caron, R. Axtell, R.C. ' Luttrell, R.G.
1984‑85 White, A.C. (Chair) Dutcher, J.D. Brown, R.L. Cruz, C.
Estes, P. Goyer, R.A. Johnson, D.R.
Kennedy, G.G. Pless, C.D. Skelton, T.E.
1985‑86 White, A.C. (Chair) Isenhour, D.J. Pless, C.D. Bradley, J.R.
Byford, R.L. Gorsuch, C.S. Habeck, D.H.
Mack, T.P. Pitre, H.N. Young, S.Y.
1986‑87 White, A.C. (Chair)
1987‑88 Isenhour, D.J. (Chair) Bradley, J.R. Byford, R.L. Habeck, D.H.
Mack, T.P. Pitre, H.N. Johnson, S.J.
Buntin, G.D. Culin, J.D. Grant, J.F.
1988‑89 Isenhour, D.J. (Chair) Bradley, J.R. Byford, R.L. Habeck, D.H.
Mack, T.P. Pitre, H.N. Johnson, S.J.
Buntin, G.D. Culin, J.D. Grant, J.F.
1989‑90 Isenhour, D.J. (Chair) Story, R.N. Buntin, G.D. Culin, J.D.
Grant, J.F. McVay, J.R Johnson, F.A.
Hamer,~J.L. Young, S.Y. Linker, H.M.
1990‑91 Story, R.N. (Chair) Grant, J.F. McVay, J.R. Johnson, F.A.
Hamer, J.L. Young, S.Y. Linker, H.M.
Pair, S.D. Durant, JA.
1991‑92 Story, R.N. (Chair) Grant, J.F. Hamer, J.L. Young, S.Y.
Linker, H.M. Durant, J.A. Sparks, B.
Benson, E.P. Leibee, G.L. Gallardo, F.
1992‑93 Story, R.N. (Chair) Grant, J.F. Durant J.A. Sparks, B.
Benson, E.P. Leibee, G.L. Gallardo, F.
Reed, J.T. Felton, G.W. Meyer, J.R.
1993‑94 Barbour, J.D. (Chair) Benson, E.P. Leibee, G.L. Gallardo, F.
Reed, J.T. Felton, G.W. Meyer, J.R.
Gerhardt, R.R. Chapin, J.W. Hudson, R.
1994‑95 Barbour, J.D. (Chair) Reed, J.T. Felton, G.W. Meyer, J.R.
Gerhardt, R.R. Chapin, J.W. Hudson, R.
Peterson, L.G. Weeks, J.R. Rosario, C.
PAST MEMBERSHIP COMMITTEES (continued)
1995‑96 Barbour, J.D. (Chair) Gerhardt, R.R. Chapin, J.W. Hudson, R.R.
Peterson, L.G. Weeks, J.R. Rosario, C.
Caprio, M.A. Steelman, C.D. Barbercheck, M.E.
1996‑97 Weeks, J.R. (Chair) Peterson, L.G. Rosario, C. Caprio, M.A.
Steelman, C.D. Barbercheck, M.E. Hammond, A.M.
Parkman, P.J. Manley, D.G. Sheppard, D.C.
1997‑98 Manley, D.E. (Chair) Steelman, D. Barbercheck, M. Hammond, A.
Parkman, P. Pena, J. Sheppard, C.
Flanders, K. Caprio, M.A. Rawlins, S.
1998‑99 Manley, D.E. (Chair) Hammond, A.M. Parkman, J.P. Sheppard, C.
Flanders, K. Pena, J. Rawlins, S.
Layton, B. Shanklin, D. Sorenson, C.
1999‑00 McPherson, B (Chair) Flanders, K. Stout, M Rawlins, S.
Parkman, P. Layton, B. McCutcheon, G.
Shanklin, D. Pena, J . Sorenson, C.
2000‑01 McPherson, B. (Chair) Flanders, K. Rawlins, S. Layton, B.
Shanklin, D. Sorenson, C. Stout, M.
Parkman, P. MCCutcheon, G. Webb, S.
2001‑02 McPherson, B. (Chair) Stout, M. Parkman, P. McCutcheon, G.
Webb, S. Ward, K. Caprio, M.
2002-03 Webb, S. (Chair) Caprio, M. Roof, Mike Ward, K.
Grant, J. Roof, Mitchell Ward, R.
2003-04 Caprio, M. (Chair) Grant, J. Roof, Mitchell Ward, R.
Roof, Mike Pollett, D.
2004-05 Grant, J. (Chair) Casey, C. Goggin, F. Castro, B.
Vogt, J.T. Ward, R. Riley, D.
Roof, M. Oi, F.
2005-6 Goggin, F. (Chair) Roof, M. Ward, R. Castro, B.
Riley, D. Oi, F. Bond, J.
Gore, J. Klingeman, W. Fadamiro, H.
General Charge of Responsibilities by Southeastern Branch By-Laws:
Article III, Section 2. The Nominating Committee shall consist of six members with two each representing federal; state, including Universities and Colleges; and industry‑employed members and shall be appointed by the President with approval of the Executive Committee. The Committee shall present to the Branch at the time of the preliminary business meeting the slate of nominees which were included on the mail‑out ballot, consisting of two members for each office. The membership shall be invited to make nomination suggestions to the Nominating Committee for any of the offices and for Members‑at‑Large to the Executive Committee for placement on the ballot the following year. In the case of nomination suggestions, consent by the nominee will be required prior to inclusion of his/her name on the ballot. The Nominating Committee shall also count any written ballots for Constitutional Amendments.
Guidelines
The President‑Elect, upon assuming the presidency at the end of the final business meeting, shall announce the Chair of the Nominating Committee following approval at the Executive Committee Meeting and invite the membership to make nomination suggestions to the Nominating Committee.
The Nominating Committee is required to provide a minimum of two nominees for the following Branch offices: President‑Elect and one Member‑at‑Large to the Executive Committee to be elected annually, and Secretary-Treasurer elected every three years (1993, 1996, 1999, etc.). The Nominating Committee is required to provide nominees for the following National ESA offices: Representative to the ESA Governing Board every three years (1992, 1995, 1998, etc.) and Representative to the ESA Certification Board every three years (1995, 1998, 2001, etc.).
The Committee shall prepare a list of candidates comprised of at least two members for each Office for presentation to the membership by mail ballot prior to the Annual Meeting. The consent of each candidate shall be secured before presentation.
The responsibilities of the Committee Members are as follows:
A. Chair
1. Shall inform the Committee Members of their duties, by distribution of these guidelines, and insure that the duties of the Committee are conducted on a timely schedule so as to guarantee selection of the candidates for mail ballot prior to the annual meeting. A suggested timetable for carrying out duties is shown in the proposed timetable, Attachment 1.
2. Shall request Committee Members to recommend to the Chair one or more names of potential candidates for each vacant office, noting the offices to be filled that year. The Chair may also submit names.
It is generally recommended that the Chair write a letter soliciting nominations from departmental chairs, research leaders, laboratory directors, and leading industry representatives for the vacant positions. Respondents to the Chair's search should have permission of the individual whose name is submitted.
3. Shall list the names of potential candidates for each Office and then submit these lists to each Committee Member for ranking by preference. Upon return of rankings by Members, the Chair summarizes this information and notifies Committee of ranking and total ratings. The confidentiality of each Member's ranking shall be maintained by the Chair. The two candidates for each Office that receive the highest preference ranking (lowest number) are placed on the ballot, pending approval as noted below.
4. Shall contact each selected candidate and again obtain their consent to serve as well as appropriate biographical data. If they shall agree to serve, determine from the Membership Director of the ESA that they are in good standing in the Society. If a nominee declines, the candidate with the next highest preference is contacted.
5. Shall write a letter to all other candidates explaining results of the Committee's action and thanking them for their willingness to be considered for nomination.
6. Shall prepare a ballot of candidates for submission to the Southeastern Branch Members for voting. Election of the Representative to the Governing Board, Representative to the Certification Board, and Director of the ESA Certification Board is handled with a separate ballot through the ESA National Office, and the Chair should contact the National Executive Director for details.
7. Shall notify the President and Secretary‑Treasurer of the SEB‑ESA of the candidates' listed on the ballot.
8. Shall send sample ballots and biographical sketches for each candidate listed on the ballot to the Secretary‑Treasurer for printing and mailing to the Branch membership. Ballots are returned by the Membership to the Secretary‑Treasurer who will accumulate them and bring them to the Annual Meeting. If the outgoing Secretary‑Treasurer is nominated for another office, ballots should be sent to the Secretary‑Treasurer‑Elect or to the President.
9. Shall attend the Executive Committee Meeting at the beginning of the Annual Meeting and report on the activities of the Committee.
10. Shall be responsible for directing the counting of ballots at the Annual Meeting and reporting the slate of Officers and results of the election at the final business meeting of the Southeastern Branch. In the event of constitution revision ballots, shall direct the counting of these ballots at the Annual Meeting.
11. Shall maintain a file of activity and pass to succeeding Chair of the Nominating Committee.
12. Shall announce the results of the balloting at the Final Business Meeting. Following this announcement, the Nominating Committee Chair shall solicit nominees for the next annual election from members attending the Annual Meeting.
B. Committee Members
1. Shall provide the Chair, upon request, with one or more names of potential candidates for each Office to be filled that year. The Members may wish to contact former Officers and colleagues for suggestions of potential candidates. Each potential candidate should be contacted to determine their willingness to be considered for nomination, and if elected, to serve. If possible, determine if the person is being considered for another ESA position which would limit their ability to serve. At this time, potential candidates should be informed of the Committee's selection procedure, and that acceptance at this point does not necessarily mean nomination.
2. Shall, upon receiving list of candidates from the Chair, rank them for each Office according to preference using the ranking form, Attachment 2.
3. Shall upon request of the Chair, assist in soliciting and/or preparing resumes of candidates. The resumes should be brief and may be obtained from the candidate or developed by the Committee Members.
4. Ballots shall be tabulated at the annual meeting by the Nominating Committee, and the results shall be announced by the Chair of the Nominating Committee at the final business meeting.
ATTACHMENT 1. NOMINATING COMMITTEE
Proposed Timetable
FOR NATIONAL ESA OFFICES
April 1 Committee Chair solicits names of potential candidates for National ESA offices that are submitted from the SEB‑ESA. (Representative to the Governing Board, Representative to the Certification Board).
April 20 Committee Members submit list of names of candidates for available positions to the Chair.
May 1 Chair sends list of candidates to Committee Members for ranking.
May 10 Rankings should be returned to Chair.
May 15 Chair notifies Committee Members of results of rankings and requests resumes and small photo of top two candidates for each position.
Selected candidates are contacted to reaffirm their willingness to serve.
The membership director of ESA is contacted to determine if the nominees are in good standing in the Society.
Other candidates are contacted in writing to inform them of the selection results.
May 25 Resumes and small photo of candidates to be received by the Chair.
June 1 Deadline for sending names of nominees, resumes and small photo to Executive Director, ESA. This deadline may vary depending on the date of the National Meeting. Check with National ESA Office for deadline.
BRANCH OFFICES
Sept. 1 Committee Members submit list of names of candidates for available positions to Chair. The candidates are to have given consent to consideration.
Sept. 15 Chair sends lists of candidates to Committee Members for ranking.
Sept. 30 Rankings should be returned to the Chair.
Oct. 15 Chair notifies Committee Members of results of rankings and requests resumes of top two candidates for each position.
Selected candidates are contacted to reaffirm their willingness to serve.
The membership director of ESA is contacted to determine if the nominees are in good standing in the Society.
Other candidates are contacted in writing to inform them of the selection results.
Oct. 30 Resumes of candidates to be received by the Chair.
Nov. 15 Deadline for sending names of nominees and resumes to Secretary‑Treasurer.
January Ballots and resumes included with mailing of Annual Meeting program to membership.
March The ballots are returned to SEB‑ESA Secretary‑Treasurer and hand‑carried to the Annual Meeting.
Counting of the ballots by the committee is overseen by the Committee Chair who makes the final report to the membership at the Final Business Meeting.
ATTACHMENT 2. NOMINATING COMMITTEE
Candidate List for Ranking
The following format can be used as a guide by the Committee Chair in preparing the list of candidates for ranking by Committee Members. A similar format is used for each Office to be filled. Ranking is based on the number of candidates listed for the specific office (in this example 6), with the most preferred receiving the higher ranking of 1 and so on down to the least preferred receiving a ranking of 6.
The Southeastern Branch of the Entomological Society of America nominees for the office
of for 19 are as follows:
Rank Nominee Employed by (Nominated by) '
_________
__________
__________
__________
Please rank the candidates in your order of preference for the vacancy by assigning the most preferred candidate the rank of 1, the next preferred 2, the next 3, and so on to the least preferred 6. Please assign a rank to each and all candidates.
1982‑83 . Graves, J.B. (Chair) Hays, S.B. Lincoln, C.G. Martin, D.F.
Kurir, RJ.
1983‑84 Knight, K.L. (Chair) Turnipseed, S.G. Oliver, J.H. Dankin, M.
Rabb, RL.
1984‑85 Turnipseed, S.G. (Chair) Graves, J.B. Pfrimmer, T.R. Sparks, A.N.
1985‑86
1986‑87 Lentz, G.L. (Chair) Gouger, R.J. Henry, H.M. Lambert, L.
Lofgren, C.S. Todd, J.W.
1987‑88 Quisenberry, S.S. (Chair) Gouger, RJ. Lambent, L. Coburn, G.E.
Brenner, RJ. Zungoli, P.
1988‑89 Zungoli, P. (Chair) Gouger, R.J. Bruss, RG. Mack, T.P.
Roach, S.H. Mauldin, J.K.
1989‑90 Roach, S.H. (Chair) Davis, F.M. Alleman, D.V. Hammond, A.M.
Yearian, W.C. Applewhite, C.D.
1990‑91 Applewhite, C.D. (Chair) Eger, J.E. Pless, C.D. Banks, W.A.
Cobb, P.O. Scott, W.P.
1991‑92 Eger, J.E. (Chair) Rogers, C.E. E1zen, G.W. Yanes, J.
Sullivan, M.J. Smith, RH.
1992‑93 Allemann, D.V. (Chair) Elzen, G.W. Graves, J.B. Griffith, K.H.
Jackson, M. Smith, R.H.
1993‑94 Chandler, L.D. (Chair) Griffith, K.H. Lentz, G.L. Smith, RH.
Snodgrass, G.L. Steinkraus, D.E.
1994‑95 Lentz, G.L. (Chair) Mangold, J.R. Kuhr, R.J. Whitehead, J.R.
Wiseman, B.E. Smith, J.W.
1995‑96 Funderburk, J.E. (Chair) Bridges, J.T. Lambent, W.R. Lencse, R.J.
Mitchell, E.R Smith, M.T.
1996‑97 Mitchell, E.R. (Chair) Collins, H.L. Gouger, RJ. Gallo, T.S.
Guillot, F.S. Thompson, L.C.
1997‑98 Powell, J. (Chair) Wiseman, B. Skelton, T. Johnson, S.
Portillo, H. O’Leary, P.
1998‑99 Herzog, G. (Chair) Gorsuch, C. Hardee, D. French, N.
Williams, D. Mink, J.
1999-00 Culin, J. (Chair) Collison, C. Lynch, B. Streett, D.
Hopkins, J. Mascarenhas, R.
2000-01 Boethel, D. (Chair) Adamcyzk, J. Lynch, B. Wilcox, P.
Braman, K. Sherrod, D.
2001-02 Braman, K. (Chair) Mullen, G. Powell, J. Whitehead, J.
Oi, D. Martin, S.
2002-03 Oi, D. Anderson, C. Flanders, K. Hinkle, N.
Carpenter, J. Giffin, K.
2003-04 Hinkle, N. C. (Chair) Anderson, C. Dobbs, J. Williams, D.
Appel, A. Guillot, F.
2004-05 Hinkle, N. (Chair) Appel, A. Boyd, D. Streett, D.
Anderson, A. Dobbs, J.
2005-06 Streett, D. (Chair) Dobbs, J. Siebert, M.W. Hogsette, J.A.
Riley, D. Buss, E.
General Charge of Responsibilities by Southeastern Branch By-Laws:
Article III, Section 7. The Program Committee shall consist of six members appointed by the President. This committee shall poll the membership for program suggestions and shall deliver the completed program to the Secretary‑Treasurer or to the printer designated by the Secretary‑Treasurer in sufficient time so that members receive the program not less than five weeks prior to the annual meeting. The Program Committee should, to the extent practical, develop a program which represents the broad range of entomological endeavor throughout the Branch and shall solicit presentations to that end. The Committee may also encourage presentations by a few selected speakers from areas outside the Branch. The chair shall submit a written report at the final business meeting summarizing programming for the past year and shall serve as an Ex‑Officio member of the subsequent Program Committee.
Guidelines
1. The President‑Elect, together with the designated Program Committee Chair, should select the members of the Program Committee by month date.
2. The Program Chair will contact the Chairs of Committees selecting the various award recipients (i.e., membership and student awards) to remind them to forward biographical sketches of winners to include in the program. The Program Chair should have this information prior to Thanksgiving. The responsibility of getting the biographical sketches for the student winners has traditionally been with the Program Chair.
3. The call for papers mailing, including the Form for Submission of Titles, preregistration form, hotel reservation information, insect photographic salon information, call for papers for the student symposium, Program Committee information, etc. should be sent to the Secretary‑Treasurer for the mailing by July .15, with the established deadline for acceptance of submitted papers being limited to October 1. Late arrivals, however, at the discretion of the Program Chair, may be accepted for inclusion in the program through late October without adversely affecting publication deadlines. No symposia, with the exception of the Student Symposia, are routinely solicited. The Armyworm Symposium, Vegetable Insect Symposium, and Urban Entomology Symposium have, however, become somewhat traditional. The Secretary‑Treasurer should be contacted by February 1 to ascertain what funds are available for honoraria or travel expenses of invited speakers.
4. The program and associates program information are prepared under the supervision of the Program Chair in cooperation with the printer. The Form for Submission of Titles contains spaces for the time, paper number and subject category. Therefore, in preparing the program, the papers are arranged in the respective sessions and assigned a time and paper number on the original form submitted by the authors. (The previous year's program can serve as a helpful general guide.) Some sessions categories will have few submitted papers. By using the abstract, most can be redirected into other sessions without substantially altering the subject flow or different subject sessions may be combined. Before final processing and printing, review each paper submission form carefully for accuracy. Titles (i.e., Dr., Associate Professor, etc.) are omitted to hold printing costs to the minimum. Standardize each submission. Making these adjustments on the Paper Submission Form is easier than making them on the Program Galley. Coordinate the organization of Paper Submission Forms with the printer, but keep a photocopy of each so questions that will arise can be discussed by telephone. In recent years, the program has been compiled in a draft computer file and given to the printer. Submission forms are not given to the printer. The Program Chair should also seek other reviewers to assist in reviewing galley for accuracy.
5. Each paper session must have a moderator and a projectionist. The Program Chair has the option of identifying two persons for each session (a moderator and a co‑moderator/projectionist) or identifying a moderator and allowing him/her to select a co‑moderator/projectionist. The Program Chair advises the moderators of the importance of their role in offering the membership an excellent meeting and provides them with a copy of "Moderator Guidelines" (Attachment 1).
6. The Program Chair works with the Local Arrangements Chair to confirm meeting and reservations with the hotel for the site visit, and to notify the 'President and Secretary‑Treasurer of the time, room, and place for the site visit.
7. The Program Chair coordinates activities with the Chair of the Local Arrangements Committee. A trip to the hotel/motel meeting site is made prior to assigning paper sessions. A conference between the Program Chair, the Local Arrangements Chair, and the catering sales and hotel representatives can resolve questions and provide well‑coordinated arrangements. At that time, decisions can also be made on what audio‑visual aids will be provided by the host and what additional arrangements need to be made by the Local Arrangements Committee. A floor plan of the hotel's meeting rooms will be needed for inclusion in the program. Special consideration should be given to the availability of room size, location and lighting location at the meeting.
8. Items for the second and final mailing, including the Meeting Program, a pre-registration form (if response to the original mailing was not good), the ballot for the Branch Executive Committee Officers up for election, a statement from the Branch President , the Associates and overall Program Chairs and the Local Arrangements Chair (if desired), a map providing directions to the meeting site, and any other timely notices should be forwarded to the Secretary‑Treasurer during December. The time, date, and location of the Past Presidents' Breakfast should be listed in the program. Previous programs should be reviewed to prevent any omissions of other notices (i.e., University‑sponsored breakfasts, mixers, etc.).
9. The Program Committee is in charge of the "Special Session" which follows the "General Session" on the official opening day of the meeting. The Chair should use the knowledge and influence of the President and the Members of his/her Committee to identify persons that can bring to the membership timely, interesting topics for presentation. Less than abundant branch treasury funds have limited speakers to those that are willing to participate free of charge. This practice has not, in general, limited the quality of past participants. However, the. availability of funds to pay honoraria would certainly increase the range of potential candidates.
10. During the General Session on the opening day of the meeting, the Program Chair is provided time to thank Committee Members and those who have assisted in developing the program. At that time he also has the opportunity to ask that Members presenting papers stay within their allotted time and also show support for the moderators who have been asked to enforce this limit.
11. The Program Committee will be responsible for making signs for the Annual Meeting. Signs are required at the registration desk, outside each paper session, outside of committee meeting rooms, and at the mixer and break refreshments to identify sponsors. Some hotels have a policy that signs cannot be taped onto doors or walls; therefore, easels should be obtained to hold the signs. There should be close liaison between the Program Chair and facility personnel concerning posting and removing signs. Communication with new Program Chairs can facilitate the continued use of some signs. The Local Arrangements Chair and the Program Chair should work together to coordinate the posting of signs throughout the meeting.
12. The Program Chair should closely monitor the progress of the meeting and should be visible and ready to assist if problems arise. ↑
13. Program Chair will mail six copies of the program to the Chair of Public Relations, and one copy to each Branch President, the National President, Executive Director of the Entomological Society of America, and ESA Certification Board Director.
14. The Program Chair will attend the Executive Committee Meeting at the beginning of the Annual Meeting and present a brief report of Committee activities.
ATTACHMENT 1. PROGRAM COMMITTEE
GUIDELINES FOR MODERATORS
Setting Up: Plan to arrive early at the meeting room so that you will have time to check the layout and be sure that the equipment is present and working. Be sure that the projection equipment is in good order, and that you know what to do in case of trouble. Check to be sure that the lectern microphone works, the screen is positioned properly, the timer is working, and the pointer is available for speakers. Pointers, timers, and extra projection bulbs (if needed) must be obtained just before the start of the session from the Audio‑Visual Room, and returned promptly after your session. On‑site questions regarding audio‑visual aids and assistance should be directed to a member of the Local Arrangement's Committee.
Locate the light switches. If the lights cannot be controlled from the lectern or from the projectionist`s table, you will need to appoint someone who can assist you with the lights during the session. If at all possible, do not ask your projectionist/co‑moderator to handle the lights if it means finding his/her way across a darkened room.
Starting: Just before the first paper is scheduled to begin, identify the session and indicate your strong intention to keep the session on schedule. Remind ‑the speakers that their slide carrousels should be in the hands of the projectionist a minimum of 15 minutes before their paper is scheduled for presentation, and that the carrousels must be picked up from the projectionist when their presentation is completed, or by the end of the session.
Time Management: Speakers in Submitted Paper Sessions are allowed a total of 10 minutes for the presentations and for answering questions. After 8 minutes of the presentation, the speaker must be warned that 2 minutes remain, either by a hand signal or by the use of the bell timer. Most speakers will abide by the 10 minute time limit. If, as the 10 minute deadline‑approaches, it becomes obvious that the speaker is not about to complete the presentation, you should stand and ask courteously, but firmly, that the speaker finish immediately. Speakers in the invited symposia and conferences will generally have more time, but try to have them abide by the schedule listed in the program. Then ask that all questions by the audience for that speaker be directed individually to the presenter at the conclusion of the session.
If a paper in your session has been canceled, do not start the next paper earlier than scheduled in the printed program. Announce that the paper will not be given, and state the time for the next scheduled paper. If you choose, questions for previous speakers can be entertained during this open period.
Note: The manner in which each session of presentations is moderated will be that which many members attending this meeting will remember most. Therefore, your efforts for offering the membership a meeting for which we can all take pride are among those most critical.
1982‑83 Johnson, D.T. (Chair) Mayse, MA. French, J.C. Cobb, P.P:
Cade, S.C. Musick, G.J.
1983‑84 ????? (Chair) Horton, P.M. Noblet, R Johnson, S.J.
1984‑85 Noblet, R. (Chair) Alverson, D. Calkins, C.O. Lambent, L.
Luttrell, R.G. Simonet, D.
1986‑87 Boethel, D.J. (Chair) Noblet, R. Luttrell, R.G. Miller, G.L.
Schuster, D.J. Todd, J.W. Turnipseed, S.G.
1987‑88 Gross, H.R. (Chair) Herzog, G.A. Tingle, F.D. Culin, J.E.
Funderburk, J.E. Harper, J.D. Gardner, W.A.
1988‑89 Culin, J.E. (Chair) Funderburk, J.E. Harper, J.D. Gardner, WA.
Adler, P.H. Ramaswamy, S.B.
1989‑90 Gardner, W.A. (Chair) Harper, J.D. Adler, P.H. Ramaswamy, S.B.
Buntin, G.D. McCoy, C.W.
1990‑91 Ramaswamy, S.B. (Chair) Buntin, G.D. McCoy, C.W. Roach, S.D.
Steinkraus, D.E.
1991‑92 Buntin, G.D. (Chair) Adler, PH. McCoy, C.W. Luttrell, RG.
Steinkraus, D.E. Roach; S.D. Leonard, B.R.
1992‑93 Steinkraus, D.E. (Chair) Roach, S.D. Luttrell, R.G. Leonard, B.R
Delaplane, K.S. Smith, M.T.
1993‑94 Luttrell, RG. (Co‑Chair) Delaplane, K.S. Smith, M.T. Bacheler, J:S.
Leonard, B.R. (Co‑Chair) Grant; J.F.
1994‑95 Delaplane, K.S. (Chair) Smith, M.T. Bacheler, J.S. Grant, J.F.
Culin, J.E. Thomas, E.M.
1995‑96 Grant, J.F. (Chair) Culin, J.D. Bachelor, J.S. Thorns, E.M.
Mink, J.S. Sheppard, D.C. Delaplane, K.S.
1996‑97 Bacheler, J.S. (Chair) Thorns, E.M. Mink, J.S. Sheppard, D.C.
Vail, K.M. Oi, D.H. Grant, J.F.
1997‑98 Mink, J. (Chair) Sheppard, C. Vail, K. Oi, D.
Webb, S. Mannion, C.
1998‑99 Mannion, C. (Chair) Vail, K. Webb, S. Johnson, D.T.
Oi, D. McHugh, J.
1999‑00 Mannion, C. (Co‑Chair) McHugh, J. Johnson, D. Simmons, A.
Webb, S. (Co‑Chair) Willers, J.
2000‑01 McHugh J. (Co‑Chair) Johnson, D. Willers, J. Suiter, D.
Simmons, A. (Co‑Chair)
2001‑02 Willers, J. (Co‑Chair) Hooper‑Bui, L. Suiter, D.
Simmons, A. (Co‑Chair)
2002-03 Suiter, D. (Chair) Grant, J. Studebaker, G.
Ruberson, J. Willers, J. L.
2003-04 Ruberson, J. (Chair) Grant, J. Studebaker, G.
Suiter, D. Walgenbach, J.
2004-05 Appel, A. (co-Chair) Braman, K. Harper, J. Ruberson. J.
Eubanks, M. (co-Chair) Walgenbach, J. Vogt. J.T.
2005-06 Buntin, G.D. (co-Chair) Suiter, D. Vail, K. Funderburk, J.
Jenkins, T.M. (co-Chair) Riddick, E. Appel, A. (ex officio)
General Charge of Responsibilities by Southeastern Branch By-Laws:
Article III, Section 6. The Public Relations Committee shall consist of three members appointed by the President. This Committee shall encourage a wider distribution of entomological information to the public through newspaper, radio, television, and other media. They shall be responsible for fully publicizing the annual meeting. The Chair shall submit a written report at the final business meeting outlining accomplishments for the current year.
Guidelines
The purpose is to promote the profession of entomology to members, nonmembers, and those interested in insects, other arthropods, and the science of entomology. The main objective is to publicize the meeting using various printed and visual media. This involves working closely with university communication specialists and various media personnel. Advanced news releases and announcements of the meetings, date and place in Farm Press publications and trade journals are helpful reminders. Coverage and local radio broadcasts throughout the host state are encouraged. University and commercial TV stations are invited to feature newsworthy presentations or events. A press room is made available and speakers are encouraged to make newsworthy abstracts available.
The Chair also serves on the Local Arrangements Committee in a liaison capacity. The hotel is encouraged to welcome entomologists from the SE through its marquis bulletin board/displays, hospitality, and services. The use of ESA resources such as the VCR Discover Entomology Tape, leaflet, bumper stickers, etc., together with such local items as T‑shirts, hats, etc., are encouraged: Announcements of the Insect Photo Salon, the Linnaean Games and the placement service should be promoted, and ESA and university web pages should be used to promote the meetings.
The Public Relations Committee should identify and invite biologists with entomological interests from regional universities, colleges and community colleges. The involvement of state entomological societies and the private sector should be encouraged where applicable. Finally, an oral and written report should be made an official part of the society's business. Follow‑up coverage of award winners, announcements of next year's meeting, site and dates, and photographs, etc., should be confirmed: Suggestions for improvements in public relations are always welcomed.
PAST PUBLIC RELATIONS COMMITTEES
1982‑83 Nolen, M.P. (Chair) Reagan, T.E. DuBose, W.P. Barnes, G.
1983‑84 Baldwin, J.L. (Chair) DuBose, B. Riley, T.J. Harper, J.D.
Todd, J.W.
1984‑85 DuBose, B. (Chair) Mead, F.W. Smith, J.W.
1986‑87 Hamer, J.L. (Chair) Combs, R.L. Jarratt, J.H.
1987‑88 Sorensen, K.A. (Chair) Arends, J.J. Keever, D.W.
1988‑89 Lambdin, P.L. (Chair) Grant, J.F. Yanes, J.
1989‑90 Griffith, K.H. (Chair) Webb, S.E. Knop, M.
1990‑91 Weeks, J.R. (Chair) Lunsford, J. Lockley, T.C.
1991‑92 Lunsford, J. (Chair) Horton, D.L. Chapin, J.W.
1992‑93 Bernhardt, J.L. (Chair) Mason, E.P. Teague. T. Foster, D.E.
1993‑94 Bagent, J.L. (Chair) Pollet, D.K. Baldwin, J.L.
1994‑95 Morse, J.C. (Chair) Griffin, R.P. Bellinger, R.G.
1995‑96 Jarrett, J.H. (Chair) Young, D.F. Nead, B.M.
1996‑97 Bridges, J.T. (Chair) Walgenbach, J.F. Lapp, N.A.
1997‑98 Lambdin, P. (Chair) Vail, K. Ekkens, D.
1998‑99 Weeks, R (Chair) Roberts, P. Griffith, K.
1999‑00 Week, R. (Chair) Roberts, P. Hesselein, C.
2000‑01 Roberts, P (Chair) Roof, M. Hopkins, J.
2001-02 [vacant] (Chair) Hopkins, J. Roof, M.
2002-03 [vacant] (Chair)
2003-04 [vacant]
2004-05 [vacant]
2005-06 [vacant]
General Charge of Responsibilities by Southeastern Branch By-Laws:
Article III, Section 4. The Resolutions Committee shall consist of three members appointed by the President. This committee shall solicit suggestions for resolutions from the membership. Those approved by the Committee shall be posted at least twenty four hours prior to the final business meeting at which time they will be presented by the Chair of the Committee for adoption by the Branch membership.
Guidelines
1. Indicate to the membership in the last mailing before the Annual Meeting that resolutions may be submitted to the Resolutions Committee for eventual presentation at the Annual Meeting.
2. Make an announcement in the opening session regarding how and when resolutions should be given to the committee, i.e., hand resolutions to the Committee Chair or a Committee Member at least 26 hours before the beginning of the Final Business Meeting.
3. Committee must compose resolutions in proper format (Attachment 1). The intent of the resolutions submitted must not be changed.
4. Committee Chair must post resolutions in a prominent location near the registration area 24 hours before the beginning of the Final Business Meeting.
5. The Resolutions Committee must decide what action to take on each resolution. The Committee Chair will read the resolutions during the final business meeting and:
(a) advance for adoption (no second required from floor), "Mr./Ms. President, I move for adoption."
(b) advance without recommendation (motion for adoption and second required from floor), "The Resolutions Committee advances this resolution without recommendation."
6. Submit copy of resolutions to the Secretary‑Treasurer.
ATTACHMENT 1. RESOLUTIONS COMMITTEE (EXAMPLE)
RESOLUTIONS OF THE 64TH ANNUAL MEETING OF THE SOUTHEASTERN
BRANCH OF THE ENTOMOLOGICAL SOCIETY OF AMERICA
Whereas, we have been saddened by the passing of several members of this Branch during the past year:
Theodore R. Adkins, Jr.
Bernard A. App (Emeritus Member)
William Paul Boyer (Emeritus Member)
U. Eugene Brady
Jeffrey P. LaFage
Alfred S. Mills (Life Member)
William Ward Smith (Emeritus Member)
therefore,
(Resolution #1)
Be it resolved, that we stand for a moment of silence in memory of these friends and colleagues, and that the Branch President send letters of condolence to their families.
Whereas the success of the 64th Annual Meeting of the Southeastern Branch of the Entomological Society of America is due to the efforts of officers and committees and other members of this branch, therefore,
(Resolution #2)
Be it resolved that members of the Branch express gratitude to Branch President James W. Todd, President‑Elect Everett R Mitchell, Past President Tom E. Skelton, Secretary‑Treasurer Robert E. Lynch, and outgoing ESA Governing Board Representative Ronald J. Kuhr for their leadership in and management of the affairs of the Branch during the year, and
(Resolution #3)
Be it further resolved, that the members of the Branch recognize the excellent and important efforts of the Program Committee, chaired by Wayne A. Gardner, for developing an excellent, appropriate, timely and informative program; and
(Resolution #4)
Be it further resolved, that the members of the Branch recognize the efforts of the Local Arrangements Committee, chaired by Dale H. Habeck, for arrangements prior to and during this meeting; and
(Resolution #5)
Be it further resolved, that Secretary‑Treasurer Robert E. Lynch, on behalf of the members of the Branch, be instructed to express written appreciation to the management and staff of the Omni International Hotel, Orlando, for their cooperation, services and hospitality, which contributed to the completion of an outstanding and successful 64th Annual Meeting.
(Resolution #6)
Be it further resolved that the members of the Branch recognize and express our appreciation for the financial contributions of
Rhone‑Poulenc, Dow Agro Sciences, Florida Fruit and Vegetable Association, Rohm & Haas, Ecogen, American Cyanamid, BASF, Novards, A. Duda & Sons, FMC, Griffin Corporation, ICI Americas, Merck Sharp & Dohme, Mycogen, Sandoz, Uniroyal, Valent Corporation, United Agricultural Products, Florida, Diamond R. Fertilizer, Helena Chemical, The Land ‑ Epcot Center, Mobay, and Terra International which funded the coffee breaks and Hospitality Hour at this meeting.
Whereas, the members of the Southeastern Branch of the Entomological Society of America are proud of the accomplishments and recognition of their fellow members who were nominated by the Branch for national awards by the parent society, therefore,
(Resolution #7)
Be it resolved that the members of the Branch commended the following members for their respective nominations:
Jerry B. Graves ‑ J. E. Bussart Memorial Award
Billy R. Wiseman ‑ J. E. Bussart Memorial Award
J. Wendell Snow ‑ Novartis ‑ ESA Recognition Award
Grant R. Mullen ‑ Distinguished Teaching Award
Patricia P. Cobb ‑ Distinguished Achievement Award for Extension Excellence
Whereas the members of the SEB‑ESA are very proud of the accomplishments of their student members, therefore,
(Resolution #8)
Be it resolved that the members of the Branch commend the following Student Members for their respective awards;
Lawrence J. Hribar ‑ John Henry Comstock Award and Robert T. Gast Award
Stuart H. McKamey ‑ Kirby L. Hays Memorial Award
Gwen A. Pearson ‑ Southeastern Branch Student Award
Whereas the Linnaean Games have been enjoyable for both the participants and audience due to the excellent moderating style of the Games Master, John Morse, therefore,
(Resolution #9)
Be it resolved that the members of the Branch express their appreciation to John.
Whereas the Awards Luncheon has become an expensive and time‑consuming activity for the SEBESA, therefore,
(Resolution #10)
Be it resolved that the SEB‑ESA investigate the possibility of phasing out the Awards Luncheon and incorporating the Awards into the Final Business Meeting.
1982‑83 ????? (Chair)
1983‑84 Herzog, G.A. (Chair) Cobb, P.P. Lipsey, RL.
1987‑88 Lemke, L. (Chair) Adler, P.H Howell, J.
1988‑89 Whitney, S.P. (Chair) Chapin, J.W. Howell, J.
1989‑90 Herzog, D.C. (Chair) Brandenburg, R.L. Braxton, W.M.
1990‑91 Keever, D.W. (Chair) Cooney, J.C. Tingle, F.D.
1991‑92 Funderburk, LE. (Chair) McLeod, P.J. Brandenburg, R.L.
1992‑93 Kring, T.J. (Chair) Braman, S.K. Lentz, G.L.
1993‑94 Barbercheck, M.E. (Chair) Arthur, F.G. Mannion, C.M.
1994‑95 Mannion, C.M (Chair) Highland, H.B. Elzen, G.W.
1995‑96 Heim, D.C. (Chair) Price, J.F. Brewer, J.W.
1996‑97 Price, J.F. (Chair) Peterson, L.G. Heim, D.G.
1997‑98 Alleman, D. (Chair) Cobb, P. Hale, F.
1998‑99 Noblet, R (Chair) Eger, J. Bagwell, R.
1999‑00 Mascarenhas, R. (Chair) Huang, X.
2000‑01 Mascarenhas, R. (Chair) Huang, X Oi, F.
2001-02 Mascarenhas, R. (Chair) Huang, X.
2002-03 Thoms, E. (Chair) Sparks, A., Jr.
2003-04 Sparks, A., Jr. (Chair)
2004-05 Sparks, A., Jr. (Chair) Stewart, S.
2005-06 Sparks, A., Jr. (Chair) Braman, K.
General Charge of Responsibilities by Southeastern Branch By-Laws:
Article III, Section 11. The Student Affairs Committee shall consist of one student member from each state and one member from territories outside the U.S., each appointed by the President. Each member shall serve a two-year tern on a rotational basis. The student appointed to the Entomological Society of America Committee on Student Affairs shall be an Ex‑Officio member of the Branch Committee. The Student Affairs Committee shall promote the well‑being of students in the Branch and shall organize program sessions as may be necessary to facilitate student involvement in Branch Activities and education. The Chair shall coordinate Committee activities with the Chairs of the Program and Local Arrangements Committees. The member from the state which is to host the subsequent annual meeting shall serve as Chair of the Committee for the subsequent year. The Chair shall submit a written report at the final business meeting summarizing Committee activity.
Guidelines
Current responsibilities of the Committee:
1. Organization and administration of a Student Symposium, conducted at the Annual Meeting of the SEB‑ESA.
2. Organization and administration of the SEB‑ESA Linnaean Games Competition, held at the Annual Meeting of the SEB‑ESA.
3. Organization and administration of an Insect Photo Salon if needed, conducted at the Annual Meeting of the SEB‑ESA.
4. Organization of Job Placement Room at SEB‑ESA Annual Meeting.
Suggested guidelines for the Chair of the Committee:
1. Department heads, in concert with students in the designated department, shall recommend names of potential members to the President for appointment to this Committee. Committee Members are duly notified by the President of the SEB‑ESA.
2. Committee meets during Branch Annual Meeting (March).
a. New Chair established
b. Topic, format, and Chair for Student Symposium selected
c. Chairs for the Linnaean Games and Photo Salon selected
3. Written communication from Chair to Members to formalize duties and responsibilities (March‑April).
4. Communicate with members during the year to assist with projects.
5. Oversee Student Affairs Committee events at SEB ESA Meeting.
6. Present report on Committee's activities at the Final Business Meeting of the SEB ESA. Provide written report for inclusion in minutes.
Suggested guidelines for the Student Symposium Chair:
1. Choose topic and format of symposium at Committee session during SEB‑ESA Meeting (March).
2. Contact journal to publish symposium proceedings (preferably a journal from within the Branch region) and arrange for payment of publication charges (suggestions: departments, journal, Society) (March‑April).
3. Issue call for papers to all students in SEB‑ESA and establish deadline for submission of manuscripts (April‑May).
4. Review manuscripts and choose symposium participants (September).
5. Notify Program Chair of symposium participants and titles (September‑October).
6. Moderate symposium at Branch Meeting (March).
7. Oversee publication of proceedings (following spring).