CONSTITUTION
AND
BY‑LAWS
SOUTHEASTERN BRANCH
OF THE
ENTOMOLOGICAL SOCIETY OF
AMERICA
*
Constitution Revised, November,
1985
Revised at the 68th Annual Meeting of the SEB/ESA, March
8, 1994
Revised at the 70th Annual Meeting of the SEB/ESA, March
5, 1996
* By‑Laws
Approved at the 59th Annual Meeting of the SEB/ESA, January 31, 1985
Revised at the 65th Annual Meeting of the SEB/ESA, March
12, 1991
Revised at the 66th Annual Meeting of the SEB/ESA, March
10, 1992
Revised at the 68th Annual Meeting of the SEB/ESA, March
8, 1994
Revised at the 69th Annual Meeting of the SEB/ESA, March
7, 1995
Revised at the 77th Annual Meeting of the
SEB/ESA, March 11, 2003
Revised at the 80th Annual Meeting of the
SEB/ESA, March 7, 2006
CONSTITUTION OF THE
SOUTHEASTERN BRANCH
OF THE
ENTOMOLOGICAL SOCIETY OF
AMERICA
ARTICLE I
Name and Objectives
Section 1. This
organization shall be known as the Southeastern Branch of the Entomological
Society of America, hereafter referred to as the Branch.
Section
2. The
objectives of this Branch shall be as follows:
1. To
promote and advance the science of entomology and the professional status of
entomologists.
2. To
encourage a close bond of fellowship and cooperation among member entomologists.
3. To
promote and further the interests of the Entomological Society of America.
4. To
hold annual meetings, other meetings and conferences when deemed necessary and
appropriate.
ARTICLE
II
Section 1. Classes of
membership shall be the same as in the Entomological Society of America, namely: Active, Honorary,
Emeritus, Student and Youth.
Section 2. Membership in this
Branch shall be restricted to members of the Entomological Society of America who reside or work
in Southeastern Branch territory as designated by the Entomological Society of
America, except that members of the Entomological Society of America residing
in foreign countries may select this Branch for their geographic membership
affiliation as prescribed in the By‑Laws.
ARTICLE
III
Officers
Section 1. Officers of this
Branch shall be a President, a President‑Elect, a Secretary‑Treasurer,
and a Representative to the Governing Board of the Entomological Society of
America. These officers shall be elected and perform duties as outlined in the
By‑Laws.
Section 2. The President‑Elect
shall serve for one year, and shall then become President for one year. The
President shall then serve the Branch during the following year following year
as a member of the Executive
Committee with the title of Past‑President.
Section 3. The Secretary‑Treasurer
shall serve for three years, commencing with the close of the next annual Final
Business Meeting following election.
Section 4. The Branch
Representative to the Governing Board of the Entomological Society of America
shall serve for three years.
ARTICLE IV
Executive Committee
Section 1. The
Executive Committee, whose powers and duties are specified in the By‑Laws,
shall consist of the President, the President‑Elect, the Secretary‑Treasurer,
the Representative to the Governing Board, the Past‑President or most
recent former President available, and three Members‑at‑Large to
the Executive Committee.
Section 2. The
Members‑at‑Large to the Executive Committee shall be elected as
prescribed in the By‑ Laws, and each shall serve a three year term.
ARTICLE
V
Sections
Section 1. The
membership of the Branch may be arranged into sections comparable to those of
the Entomological Society of America.
ARTICLE
VI
Meetings
and Voting
Section 1. Dates
and locations of annual meetings shall be selected three years in advance by
members present at the appropriate annual meeting. In the event circumstances
prevent holding the meeting at the selected location, or if a decision is not
reached at the annual meeting as to the time and place for the next annual
meeting, the Executive Committee shall have authority to select a location and
date.
Section 2. The
Executive Committee may call special meetings and conferences for any purpose
relevant to the objectives of the Branch.
Section 3. Voting and holding
of office shall be limited to members only.
Section 4. Thirty‑five
members shall constitute a quorum at the annual Branch Preliminary and Final
Business Meetings and four members a quorum at Executive. Committee Meetings
for transaction of business.
Section 5. A majority of votes
cast shall prevail in all matters put to a vote unless otherwise specified by the
Branch Constitution and By‑Laws.
ARTICLE
VII
Standing
Committees
Section 1. Standing
Committees shall be: Auditing; Archives; Board Certification; Education; Local Arrangements
(including Associate's Program); Meeting Location and Time (two Committees as defined in the By‑Laws);
Member Awards; Membership; Nominating; Program; Public Relations; Resolutions; Student Affairs; and Student
Awards. Appointment to Committee membership and Committee responsibilities
shall be as outlined in the By‑Laws.
Section 2. Members
of all Standing Committees shall be members of the Branch, except that non- members may serve on the
Associate's Program Committee.
ARTICLE
VIII
Dues and Fees
Section 1. There shall be no
membership dues.
Section 2. A
registration fee may be charged all persons attending the regular sessions of
the annual meeting. The amount of the registration fee shall be established by
the Executive Committee.
ARTICLE
IX
Parliamentary
Authority
Section 1. The
rules set forth in the current edition of Robert's Rules of Order Newly Revised
shall govern the Branch in all cases to which they are applicable and in which
they are not inconsistent with the Constitution and By‑Laws of the Branch
or any special rule of order adopted by the Branch.
Section 2. No
part of this Branch Constitution or the By‑Laws of the Branch shall be
construed as contradicting the Articles of Incorporation or the Constitution
and By‑Laws of the Entomological Society of America.
ARTICLE
X
Amendments
Section 1. Proposals
to amend this Constitution may be submitted to the President in the form of a
resolution at any time during the year provided they are signed by five or
more members of the Branch. The
President shall promptly refer each proposal to the Executive Committee for
consideration.
Section 2. Following
arrival at a consensus, the Executive Committee shall forward each proposed amendment, along with its
recommendation for approval or
disapproval to be printed and distributed to the members of the Branch with the
"Call for Papers" for
the next annual meeting. The proposed amendments shall be placed on the agenda for the Final
Business Meeting.
Section 3. At
the Final Business Meeting, the President or his/her designee shall read the proposed amendment(s) and state the
question of its/their adoption.
The question to adopt shall be debatable, but no motion to amend shall be in
order which is outside the scope
of the proposed amendment(s) to the Constitution. If two‑thirds or more of the members present and
voting favor the proposed amendment(s) to the Constitution, it/they shall be submitted to the members of
the Branch for approval by mail ballot as
provided in Section 4; otherwise it/they shall not be adopted.
Section 4. Proposed
amendments to the Constitution which have been approved in accordance with
Section 3 by members present and voting at the Final Business Meeting shall be
printed and distributed in ballot form to the members of the Branch no later
than the mailing containing the annual meeting program and the ballot for
election of officers
.
Section 5. Ballots
shall be delivered to the Secretary‑Treasurer not later than seven days
prior to the date of the next annual Preliminary Business Meeting during the
annual meeting.
Section 6. Ballots
received by the Secretary‑Treasurer shall be tabulated at the annual
meeting by the Nominating Committee, and the results shall be announced at the
Final Business Meeting. If two‑thirds or more of the ballots written cast
favor the proposed amendment(s), it/they shall be adopted; otherwise it/they
shall not be adopted.
BY‑LAWS
ARTICLE I
Membership
Section 1. All
members shall have equal privileges, including presentation of papers and
discussion at meetings.
Section 2. Membership
in this Branch shall be limited to the members of the Entomological Society of
America who reside or work in the states of Alabama, Arkansas, Florida,
Georgia, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, and
in Puerto Rico, the Virgin Islands, and other United States territories in the
Caribbean Area. Members of the Entomological Society of America residing in
foreign countries may select this Branch for their geographic membership
affiliation by written notice to the Executive Director of the Entomological
Society of America.
ARTICLE
II
Officers
and Executive Committee
Duties
and Election
Section 1. The
Executive Committee shall consist of the officers of the Branch (President,
President Elect, Secretary‑Treasurer, and Representative to the Governing
Board); the Past‑President (or the most recently available former
President); and three Members‑at‑Large to the Executive Committee.
Section 2. The
President shall preside at meetings of the Branch, Executive Committee, and
other functions germane to the position (i.e., luncheons, banquets, etc.) and
shall exercise such powers as are necessary for the direction of the Branch. In
case of vacancy in the residency,
the President‑Elect shall assume the office of President.
Section 3. The
President‑Elect shall preside at sessions or may be assigned other tasks
as designated by the President and shall assume the duties of the President in
the latter's absence. In case of vacancy in this office the Member‑at‑Large
to the Executive Committee with the longest tenure of service on the Executive Committee shall assume
the office of President‑Elect, until a President‑Elect is elected.
Section 4. The
Secretary‑Treasurer shall serve as business officer for the Branch,
keeping the accounts and records of the Branch. He/she will be responsible for the distribution to the
Branch membership of the "Call for Papers", pre‑registration
information, programs, ballots, and any other materials necessary to the
business of the Branch; be in charge of pre‑registration and on‑site
registration for the annual meeting; and report annually to the membership of
the Branch the fiscal status of the Branch, having all accounts audited at the
annual meeting by a Committee appointed by the President. He/she shall prepare an annual Branch
budget for consideration first by the Executive Committee and finally by the
membership at the Final Business Meeting.
He/she shall furnish a suitable fidelity bond, the premium for which
will be paid by the Branch; and may receive remuneration for personal expenses
incurred in pre meeting site visits and while attending Branch meetings,
subject to approval of the President. Eligibility of the incumbent for re‑election
shall be limited to a second term.
The election of the Secretary‑Treasurer shall take place one year
in advance of the date he/she takes office. The successful candidate shall be designated Secretary‑Treasurer‑Elect
during the year following election.
Section 5.
The Branch Representative to the Governing Board of the Entomological Society
of America shall serve as a liaison officer between the Branch and the
Entomological Society of America in the conduct of the business of the
Entomological Society of America, and shall report annually to the membership of the Branch on activities of
the Governing Board. In the event
he/she is unable to attend meetings of the Governing Board, the
President shall attend in his/her place or designate an alternate. The
incumbent shall be ineligible for re‑election except to fill a vacancy in an unexpired term prior to or
following his/her tern of office.
Section 6. Three
Members‑at‑Large to the Executive Committee shall serve as liaisons
between the Branch Membership and the Branch Executive Committee. Incumbents
shall be ineligible for re‑election
but may be appointed to fill a vacancy in an unexpired term following his/her
term of office.
Section 7. The
Officers and the Members‑at‑Large to the Executive Committee shall
be elected by written or electronic ballot which shall be made available no later than 60
days prior to the annual meeting, except for the ballot to elect the
Representative to the Governing Board. Ballots cast by the membership shall be
delivered to the Secretary‑Treasurer seven days prior to the date of the
Preliminary Business Meeting during the annual Branch meeting. Ballots are to be tabulated by the
Nominating Committee and election results reported to the membership at the
final business meeting. All newly‑elected
individuals, except the Representative to the Governing Board, the Branch
Representative to the Certification Board and the Secretary‑Treasurer,
shall take office at the close of the meeting following election. The Secretary‑Treasurer
shall take office at the close of the annual Branch meeting one year following
his/her election. The Representative to the Governing Board and Branch
Representative to the Certification Board shall be elected by written or
electronic ballot at the time of the election for President‑Elect
Entomological Society of America and shall take office at the close of the
subsequent annual meeting of the Entomological Society of America.
Section 8. The
terms of office of the Representative to the Governing Board and of the
Secretary Treasurer shall be so arranged that they do not terminate in the same
year. The three‑year terms of service of the Members‑at‑Large
to the Executive Committee shall be so arranged that one position terminates
each year.
Section 9. No
member may occupy more than one office at any time except in the case of
temporary appointment by the President with approval of the Executive Committee
Section 10.
A vacancy in the offices of Secretary‑Treasurer or Representative to the
Governing Board, or of Members‑at‑Large to the Executive Committee,
occurring in the interval between meetings, may be filled until the next annual
election by temporary appointment by the President with approval of the
Executive Committee.
ARTICLE III
Committees
Section 1. The
President shall appoint Branch committees, as may be needed, in accordance with
procedures adopted by the Executive Committee and the membership. Standing
Committees are those as outlined in the constitution. With the exception of the
Committee n Board Certification, the President shall designate the chair of
each Committee in accordance and compatible with Entomological Society of
America Constitutional guidelines on tenure. In the case of Committees with
rotational membership, the President shall appoint, in keeping with procedures
adopted, members to replace those completing their term of membership on or
resigning from that Committee membership. Special Committees may be established
at any time by the Executive Committee or by the President. Unless specified
otherwise in the By‑Laws or at the time of appointment, the term of
membership on Standing or Special Committees shall be one year.
Section 2. The
Nominating Committee shall consist of six members with two each representing
federal; state (including Universities and Colleges); and industry‑employed
members and shall be appointed by the President with approval of the Executive
Committee. The Committee shall present to the Branch at the time of the
preliminary business meeting the slate of nominees which were included on the
ballot, consisting of two members for each office. The membership shall be
invited to make nomination suggestions to the Nominating Committee for any of
the offices and for Members‑at‑Large to the Executive Committee for
placement on the ballot the following year. In the case of nomination
suggestions, consent by the nominee will be required prior to inclusion of
his/her name on the ballot. The Nominating Committee shall also count any
ballots for Constitutional Amendments.
Section 3. The
Auditing Committee shall consist of three members appointed by the President.
This committee shall audit the financial records of the Secretary‑Treasurer
at the time of the annual meeting. The Chair shall submit a written report for
acceptance by Branch membership at the final business meeting.
Section 4. The
Resolutions Committee shall consist of three members appointed by the
President. This committee shall solicit suggestions for resolutions from the
membership. Those approved by the Committee shall be posted at least twenty
four hours prior to the final business meeting at which time they will be
presented by the Chair of the Committee for adoption by the Branch membership.
Section 5. The
Membership Committee shall. consist of one member from each state and one
member from outside the continental limits of the U.S., each appointed by the
President. Appointments, including the Chair, shall be for a three‑year
term. Terms shall be arranged such that no more than four members are appointed
in any one year. The Chair shall serve as a member of the Entomological Society
of America Committee on Membership. The Branch Committee shall actively solicit
new members for the Branch, and new members and sustaining associates for the
Entomological Society of America. The Chair shall submit a written report at
the final business meeting indicating the number of new members and shall
review current Branch membership by State.
Section 6. The
Public Relations Committee shall consist of three members appointed by the
President. This Committee shall encourage a wider distribution of entomological
information to the public through newspaper, radio, television, and other
media. They shall be responsible for fully publicizing the annual meeting. The
Chair shall submit a written report at the final business meeting outlining
accomplishments for the current year.
Section 7. The
Program Committee shall consist of six members appointed by the President. This
committee shall poll the membership for program suggestions and shall deliver
the completed program to the Secretary‑Treasurer or to the printer
designated by the Secretary‑Treasurer in sufficient time so that members
receive the program not less than five weeks prior to the annual meeting. The
Program Committee should, to the extent practical, develop a program which
represents the broad range of entomological endeavor throughout the Branch and
shall solicit presentations to that end. The Committee may also encourage
presentations by a few selected speakers from areas outside the Branch. The
chair shall submit a written report at the final business meeting summarizing
programming for the past year and shall serve as an Ex‑Officio member of
the subsequent Program Committee.
Section 8. The
Local Arrangements Committee for the meeting to be held in the next calendar
year shall be composed of a minimum of six members and shall be designated from
the Meeting Location and Time Committee that has been making arrangements for
that meeting the previous two years. This Committee shall make all arrangements
for the annual meeting the following year, including hotel and meeting room
reservations, assist with on‑site registration, be responsible for movie
and slide projection or other audio‑visual equipment and supervise a
banquet, luncheon and/or Associate's Program if such activities are desired by
the membership. The Chair shall, with the approval of the President, select the
remaining members of this committee.
The Chair shall also appoint, with the President's approval, the
Associate's Program Committee, designating its Chair. The Chair shall submit a
written report at the final business meeting summarizing Committee activity.
Section 9. The
two Meeting Location and Time Committees shall each consist of at least three
members. The Chair of each Committee shall be appointed by the President after
the final business meeting when a city in which to hold the annual meeting
three years hence has been selected. The Chair of the latest Committee
established shall select, with the approval of the President, at least two
other members from the area of the meeting site to serve on the Committee. The
Secretary‑Treasurer shall serve as an Ex‑Officio member of each
Committee. A year designation shall be added to the Committee name to designate
the annual meeting for which it is responsible. The duties of the. Committee
for the first year shall be to investigate possible meeting facilities in the
city chosen for the annual meeting three years hence and to report its
recommendations to the Executive Committee for action. The second year, this
Committee shall negotiate a contract for the meeting facilities, choose meeting
dates and report its arrangements to the Executive Committee for action. The
Meeting Location and Time Committee shall function for two consecutive years
after which it shall become the Local Arrangements Committee for the meeting
for which it has been planning.
Section 10. The
Member Awards Committee and the Student Awards Committee shall each be composed
of six members appointed by the President. These Committees shall, when
requested, establish selection guidelines and solicit nominees for awards to be
granted by the Branch and/or the Entomological Society of America. Recipients
for Branch awards will be selected by this Committee. Nominees for national
awards shall be forwarded to the appropriate national awards Committee by the
Branch Committee Chair. The members of each Committee shall serve a three‑year
appointment on a rotational basis. The Chair shall submit a written report at
the final business meeting summarizing Committee activity.
Section 11. The
Student Affairs Committee shall consist of one student member from each state
and one member from territories outside the U.S., each appointed by the
President. Each member shall serve a two‑year term on a rotational basis.
The student appointed to the Entomological Society of America Committee on
Student Affairs shall be an Ex‑Officio member of the Branch Committee.
The Student Affairs Committee shall promote the well‑being of students in
the Branch and shall organize program sessions as may be necessary to
facilitate student involvement in Branch Activities and education. The Chair
shall coordinate Committee activities with the Chairs of the Program and Local
Arrangements Committees. The member from the state which is to host the
subsequent annual meeting shall serve as Chair of the Committee for the
subsequent year. The Chair shall submit a written report at the final business
meeting summarizing Committee activity.
Section 12. The
Archives Committee shall consist of one member, the Historian, appointed by the
President. He/she shall serve a five‑year term and shall represent the
Branch on the Entomological Society of America Committee on Archives. He/she
shall encourage collection and preservation of historical documents and
memorabilia of entomology, stimulate an appreciation for the history of
entomology and encourage scholarly studies contributing to an understanding of
the historical role of entomology in American Society.
Section 13. The
Board Certification Committee shall consist of four Board‑Certified
members and, with the exception of the Chair, shall be appointed by the
President. The Chair shall be elected to a three‑year term by electronic
or printed ballot by the membership of the Branch at the time of the national
election of officers, and will serve as the Branch Representative to the
National Certification Board. Members, other than the Chair, shall serve a
three‑year term on a rotational basis. This Committee shall be charged
with promoting the objectives of the Board Certification function of the
Entomological Society of America within the Branch. The Chair shall report to
the Branch on activities of the National Certification Board and shall submit a
written report at the Final Business Meeting summarizing Branch Committee
activity.
Section 14. The Education Committee
shall consist of four members appointed by the President. Each member shall serve a three-year
term on a rotational basis established by the initial appointments to this
committee. Replacements due to
vacancies will be appointed by the President to complete an unexpired
term. The duties of this committee
shall be to promote the science of entomology through education, particularly
in conjunction with the annual Branch meeting. Activities may include, but are not restricted to,
development of an Insect-Expo or Festival, workshops for educators to increase
integration of entomology units in the classroom, etc.. These activities require prior approval
of the Executive Committee and must be developed in close coordination with
Local Arrangements and Program committees.
ARTICLE IV
Amendments to By‑Laws
Section 1. Proposals
to amend these By‑Laws may be submitted to the President at any time
during the year provided they are signed by five or more members of the Branch.
The President shall promptly refer each such proposal to the Executive
Committee for consideration.
Section 2. Following
arrival at a consensus, the Executive Committee shall make available each proposed amendment, along
with its recommendation for approval or disapproval, to the members of the
Branch in electronic or printed form at least 30 days prior to the next annual meeting. The proposed amendment(s) shall be
placed on the agenda for the Final Business Meeting at that meeting.
Section 3. At
the Final Business Meeting, the President or his/her designee shall read the
proposed amendment(s) and state the question of its/their adoption. The
question to adopt shall be debatable, but no motion to amend shall be in order
which is outside the scope of the proposed amendment(s) to the By‑Laws.
If two‑thirds or more of the members present and voting at the Final
Business Meeting favor the proposed amendment(s) to the By‑Laws, it/they
shall be adopted; otherwise it/they shall not be adopted.