The following changes were considered at the 81st Annual Meeting of the SEB-ESA held in Knoxville, TN, March 4 – 7, 2007.
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Overall Rationale:
The following proposed amendments to the Constitution of the Southeastern Branch of the Entomological Society of America are intended to allow for use of electronic communication as an alternative to communication by traditional paper mail in conducting business of the society. Changes are written to allow either email communication or web posting or use of web forms (e.g., web-based elections). These changes are consistent with those enacted by the national organization. Additionally, time lines for notifications were set in days prior to the annual meeting instead of having notifications tied to other events (e.g., distribution with the Call for Papers).
Each proposed amendment to the Constitution follows, showing the current text, proposed alterations, and the proposed final text. Deletions are marked by a strikethrough and additions are boldfaced in a red font.
Proposed Constitutional Amendments
Constitution Article X. Amendments
Section 1.
Current Text: Following arrival at a consensus, the Executive Committee shall forward each proposed amendment, along with its recommendation for approval or disapproval to be printed and distributed to the members of the Branch with the "Call for Papers" for the next annual meeting. The proposed amendments shall be placed on the agenda for the Final Business Meeting.
Changes: Following arrival at a consensus, the Executive Committee shall forward make available each proposed amendment, along with its recommendation for approval or disapproval,to be printed and distributed to the members of the Branch with the "Call for Papers" for in electronic or printed form at least 60 days prior to the next annual meeting. The proposed amendments shall be placed on the agenda for the Final Business Meeting.
Final Proposed Text: Following arrival at a consensus, the Executive Committee shall make available each proposed amendment, along with its recommendation for approval or disapproval, in electronic or printed form at least 30 days prior tothe next annual meeting. The proposed amendments shall be placed on the agenda for the Final Business Meeting.
Constitution Article X. Amendments
Section 3.
Current Text: At the Final Business Meeting, the President or his/her designee shall read the proposed amendment(s) and state the question of its/their adoption. The question to adopt shall be debatable, but no motion to amend shall be in order which is outside the scope of the proposed amendment(s) to the Constitution. If two]thirds or more of the members present and voting favor the proposed amendment(s) to the Constitution, it/they shall be submitted to the members of the Branch for approval by mailballot as provided in Section 4; otherwise it/they shall not be adopted.
Changes: At the Final Business Meeting, the President or his/her designee shall read the proposed amendment(s) and state the question of its/their adoption. The question to adopt shall be debatable, but no motion to amend shall be in order which is outside the scope of the proposed amendment(s) to the Constitution. If two]thirds or more of the members present and voting favor the proposed amendment(s) to the Constitution, it/they shall be submitted to the members of the Branch for approval by mail electronic or printed ballot as provided in Section 4; otherwise it/they shall not be adopted.
Final Proposed Text: At the Final Business Meeting, the President or his/her designee shall read the proposed amendment(s) and state the question of its/their adoption. The question to adopt shall be debatable, but no motion to amend shall be in order which is outside the scope of the proposed amendment(s) to the Constitution. If two]thirds or more of the members present and voting favor the proposed amendment(s) to the Constitution, it/they shall be submitted to the members of the Branch for approval by electronic or printed ballot as provided in Section 4; otherwise it/they shall not be adopted.
Constitution Article X. Amendments
Section 4.
Current Text: Proposed amendments to the Constitution which have been approved in accordance with Section 3 by members present and voting at the Final Business Meeting shall be printed and distributed in ballot form to the members of the Branch no later than the mailing containing the annual meeting program and the ballot for election of officers.
Changes: Proposed amendments to the Constitution which have been approved in accordance with Section 3 by members present and voting at the Final Business Meeting shall be printed and distributed made available in ballot form (electronic or printed) to the members of the Branch no later than the mailing containing the annual meeting program and the ballot for election of officers 60 days prior to the next Final Business Meeting.
Final Proposed Text: Proposed amendments to the Constitution which have been approved in accordance with Section 3 by members present and voting at the Final Business Meeting shall be made available in ballot form (electronic or printed)to the members of the Branch no later than 60 days prior to the next Final Business Meeting.
Constitution Article X. Amendments
Section 6.
Current Text: Ballots received by the Secretary]Treasurer shall be tabulated at the annual meeting by the Nominating Committee, and the results shall be announced at the Final Business Meeting. If two]thirds or more of the ballots written cast favor the proposed amendment(s), it/they shall be adopted; otherwise it/they shall not be adopted.
Changes: Ballots received by the Secretary]Treasurer shall be tabulated at the annual meeting by the Nominating Committee, and the results shall be announced at the Final Business Meeting. If two]thirds or more of the ballots written cast favor the proposed amendment(s), it/they shall be adopted; otherwise it/they shall not be adopted.
Final Proposed Text: Ballots received by the Secretary]Treasurer shall be tabulated at the annual meeting by the Nominating Committee, and the results shall be announced at the Final Business Meeting. If two]thirds or more of the ballots cast favor the proposed amendment(s), it/they shall be adopted; otherwise it/they shall not be adopted.
Constitution Amendment
BALLOT ITEMS: FOR AGAINST
Article X, Section 1 _________ ____________
Article X, Section 3 _________ ____________
Article X, Section 4 _________ ____________
Article X, Section 6 _________ ____________